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Sr Manager, Finance & Administration

Job Description


The Senior Manager of Finance and Administration in the Department of Mechanical and Aerospace Engineering (MAE) works closely with the department chair to execute policy and strategic direction for the department and participates in short- and long-term planning for its operations and activities. While the chair establishes the academic and intellectual direction of the department, the senior manager provides support to implement the chair's vision. The chair and senior manager collaborate on strategic planning for the department, and the senior manager is responsible for ensuring that the faculty, students, and staff have the necessary means to carry out their academic, research, and administrative duties. The senior manager reports directly to the department chair, with a secondary reporting relationship to the Senior Manager of Academic Administration in the Office of Human Resources.

 

MAE has 27 full-time faculty; 1 visiting faculty; 12 administrative staff; 5 technical and teaching lab staff; 127 graduate students; 67 research staff (postdocs, fellows, and researchers) and visitors; and 151 undergraduate majors. MAE has facility that spans 97,000 sq. ft with 29 research labs and 3 undergraduate teaching labs.



Personnel management
The senior manager supervises the hiring, performance reviews, merit increase process, performance improvement, reclassifications, staff development, award nominations and terminations of 12 administrative staff and technical staff. These 12 staff are direct reports, with duties covering finance and budgeting, sponsored research, facilities, graduate and undergraduate programs, academic support, undergraduate lab, purchasing, hardware and software support, website, communications, and events management. Human Resources staff members have a formal reporting relationship to the senior manager, although they may have an informal or secondary reporting relationship to a faculty member or another staff member.

 

Budget and financial management

The senior manager develops the administrative budget for the department in collaboration with the chair. The senior manager is responsible for careful and appropriate management of the administrative allowance and a wide variety of endowed and restricted funds, as well as pre-award and post-award administration of grants and sponsored research projects (~$11.8M in SR spending annually). The department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair, and meets several times per year with the Budget Committee (chair, faculty member, business manager, dept manager) to review dept financial commitments and budget.

 

Academic management
The senior manager supervises the administration of departmental activities, ensuring that the department meets all deadlines for the offices of the Dean of the Faculty, Registrar, Dean of the College, Dean for Research, and the Graduate School. The senior manager is responsible for the teaching budget; provides support for appointments, reappointments and promotions, summer salary, and academic leaves of faculty; supervises the hiring of postdoctoral researchers and appointments of visiting fellows and visiting students. The senior manager oversees the teaching and Assistants in Instruction (AI) budgets with close communications with the Dean of Faculty Office. The senior manager works closely with the graduate and undergraduate coordinators, director of graduate studies and the director of undergraduate program in ensuring all academic policies and reporting are in compliance.

 

Policy and Compliance
The senior manager is responsible for understanding and communicating all university policies to faculty, staff, researchers and students. The senior manager takes the lead on implementation of policies and regulatory compliance within the department, including laboratory safety. The senior manager oversees core research facilities and finances and ensures they are managed appropriately and according to federal guidelines.

 

Facilities management
The senior manager oversees the management of 29 research labs, including space allocations, laboratory renovations, instrument maintenance and repair, lab safety procedures.

 



Essential Qualifications

- Bachelor's Degree or equivalent

- Demonstrated leadership, problem-solving, decision-making, and communications skills.

- Ability to effectively manage the resources of the department, experience in budget management, oversight of financial operations and grants management.

- Experience in the supervision and monitoring of staff relations, staff development, and delegation of supervisory responsibility.

- Sensitivity to the needs and concerns of faculty, staff, students, and other members of the University community.

- Superior organizational skills, and ability to manage multiple priorities.

- Ability to anticipate and initiative appropriate action in support of the Chair and department faculty.

- Strong interpersonal skills and the ability to communicate in a manner that is professional, objective, and easily understood. 

 

Preferred Qualifications

-Advanced degree preferred.
-Proficiency in University administrative applications and enterprise systems.
-Experience in higher education administration or non-profit background.
-Experience is space management and laboratory/office renovations.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW



36.25

No

Yes

180 days

No

No

No

Director

#LI-JE1

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