Position Details

Position Information

Recruitment/Posting Title	Program Assistant
Job Category	Staff & Executive - Administrative & Support
Department	RSDM-Interdisciplinary/Extramural P
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Assistant for the Office of Clinical Affairs within the Rutgers School of Dental Medicine (RSDM). This position will be based out of our Somerdale, NJ location and will require travel to our other two Center locations (Galloway, NJ and Northfield, NJ). The Program Assistant coordinates and monitors the activities of staff to expedite quality patient care and facilitate the educational programs for students/residents. Assists the Dean of the Extramural Clinics with implementing quality assurance procedures, providing training and work direction for Lead Dental Assistant(s) with auxiliary services at the Dental Centers within the Extramural Clinics. Among the key duties of this position are the following: Plans, schedules and directs the work of the auxiliary staff to make maximum effective use of employees, equipment and materials. Coordinates the staffing schedules and time off requests for the Somerdale Dental Center to ensure appropriate coverage is maintained during absences. Responsible for the standardizing of all operations at each Center within the Extramural Clinics. Assists the Dean of the Extramural Clinics with the quality assurance procedures at all Centers within the Extramural Clinics to ensure all Center’s meet the guidelines as established by University Policy. Schedules and conducts regular auxiliary staff meetings at his/her Center and participates on an as-needed basis in the auxiliary staff meeting at other Center’s within the Extramural Clinics. Makes recommendations to the Dental Director for ways to improve and organize Centers for maximum efficiency. Upon the Director’s approval, implements recommendation at all Centers within the Extramural Clinics.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	20S
Position Salary
Annual Minimum Salary	51688.000
Annual Mid Range Salary	61720.000
Annual Maximum Salary	73062.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Business Administration or a related field plus one (1) year of experience as a lead dental assistant, office manager or center coordinator. Additional related experience may be substituted for the degree on a year-for-year basis.
Certifications/Licenses	Must possess a valid CDA and Dental Radiographic Technology license issued by the New Jersey Department of Environmental Protection. Certification in CPR.
Required Knowledge, Skills, and Abilities
Preferred Qualifications	English/Spanish speaking.
Equipment Utilized
Physical Demands and Work Environment	Lift or exert force up to ten (10) pounds.
Special Conditions

Posting Details

Posting Number	22ST2924
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Off Campus
City	Somerdale
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement