Position Details

Position Information

Recruitment/Posting Title	Executive Assistant
Job Category	Staff & Executive - Administrative & Support
Department	Executive VP for Academic Affairs
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. The Educational Equity and Excellence Collaborative partners with our outstanding access and equity initiatives at Rutgers, and facilitates an eco-system that is committed to equitable outcomes for New Jersey’s historically underserved populations. Funded in part by a U.S. Department of Education grant, the Collaborative will deepen relationships with K-12 and higher education allies across our state. The E3C will create a clearinghouse of resources for students, families, and educators, sharing best practices through symposiums and innovation labs, and supporting cutting-edge research.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Executive Assistant for the Executive VP for Academic Affair. The position reports to the Assistant Vice President for Educational Access and Success of the E3C. The position is responsible for project management, community relations, maintaining the general operations and productions schedules of their supervisor, such as arranging and coordinating logistics for meetings, conferences, running existing reports, preparing and identifying new reports, assisting with analyzing reports, and assisting with presentations and supporting documents as needed. Among the key duties of this position are the following: Operate under the Office of the Executive Vice President of Academic Affairs. Provide high level administrative and project management support, strategy and execution, collaboration and data gathering for reporting purposes, preparation for high level meetings and managing the AVP’s calendar. Work independently, comfortably multi-task on a wide variety of projects, possess a keen eye for detail, be able to collaborate with a diverse spectrum of colleagues, communities, and follow through with minimal supervision.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge an understanding of project management, communication, community relations, office administration, customer service, work organization, non-profit management, coordination, facilitation, bookkeeping, and/or report writing principles and practices. A minimum of two years of relevant experience, preferably in an administrative and project management function, ideally in a Higher Education, K-12 school systems, and fundraising environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Professional experience that demonstrates knowledge and understanding of program coordination, report analysis, writing, and promotion/outreach. Excellent communication skills and computer literacy. Experience serving historically underserved populations.
Preferred Qualifications	Exemplary writing skills, strong oral and written communication, and computer literacy skills. Excellent customer service orientation and ability to work with all levels within and outside university. Superb skills in problem solving and diplomacy. Experience working with Higher Education communities highly preferred. Fluency in other languages other than English (Spanish).
Equipment Utilized
Physical Demands and Work Environment	Occasional travel to Newark and Camden
Special Conditions	Hours of availability will vary.

Posting Details

Posting Number	22ST3256
Posting Open Date	10/06/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement