Job Description

Reports To: Chair of English & Humanities, Chair of Social Sciences, and eLearning Coordinator

Description of Position: At Mississippi Delta Community College (MDCC) we value the ability to serve students from a broad range of socioeconomic backgrounds, genders, abilities, and
orientations. We prioritize applicants who demonstrate they understand the benefits a diverse student population brings to a community college. The successful Administrative Assistant (English & Humanities, Social Sciences, and eLearning) will be an equity-minded individual committed to
student success by collaborating with faculty, staff, administration, students, and community partners who support the institution’s mission.
The Administrative Assistant in the departments of English & Humanities, Social Science, and eLearning is a dual position and will assist the chairpersons of the English Department/the Social Sciences Department, the Coordinator of eLearning, and the eLearning administrative assistant on a regular basis in performing a variety of standard to moderately complex administrative and clerical tasks, which may include greeting and receiving visitors and calls, monitoring inventory, maintaining program information, typing, filing, test proctoring, and purchasing in support of daily
operations.

Duties and Responsibilities

Essential job functions include but are not limited to the following:
English & Humanities and Social Science Departments
• Assist with new faculty orientation for assigned departments at all campuses and online
• Compile and submit textbook requisitions for all courses in assigned departments at all campuses and online
• Correspond regularly with all faculty [full time and adjunct] in assigned departments regarding deadlines, announcements, and other information as directed by chairpersons
• Input all courses for assigned departments into Banner system; make any necessary changes in course listings as directed by department chairpersons
• Maintain copy room, monitor daily status and stocking of copier and scan Tron machines, submit any necessary work/repair orders
• Order office and classroom supplies for all faculty [full-time and adjunct] in assigned departments at all campuses
• Pick-up and distribute mail for assigned departments

eLearning Department
• Answer the telephone professionally for the department
• Check, reply, and maintain daily emails for self and the department
• Handle overflow information exchange (both phone and email) concerning inquiries about the eLearning program
• Monitor student enrollments regularly: such as registrations, withdrawals, and no-shows
a. Use BANNER and ENROLLMENT TOOL systems in order to register students and maintain student course activity
• Perform data entry, word processing, database management, and spreadsheet tasks as needed
• Proctor tests for eLearning courses that will require working outside of regular office hours
• Provide eLearning support for faculty & students as needed
a. Trouble shoot issues with Canvas and other third-party software companies for students and faculty
• Serve as a representative of the eLC, as requested, at meetings and events
• Update eLearning webpages with the most current information
• Perform other part time duties as assigned

Mandatory Requirements
• Applicants must hold the minimum of an Associate Degree.
• Applicants must also have the ability to work and communicate effectively with the public, administration, faculty, staff, students, and diverse groups.
• The applicants must also have computer and software knowledge of performing data entry, word processing, database, and spreadsheet tasks (MS Office—Word, Access, and Excel).
• The applicants should appreciate the concept of the community/junior college.
• Excellent phone and in-person communication skills.
• Self-Starter, well-organized, time management, and multitasking abilities.
• Excellent keyboarding skills.

Mandatory Requirements (cont.)
• Attention to detail with high level of accuracy.
• Strong organizational skills with the ability to multi-task.
• Excellent time management skills.
• Knowledge of learning management systems and procedures (CANVAS, Blackboard).
• Working knowledge of office equipment like printers and scanners.

Preferred Qualifications (but not required)
• Preference may be given to applicants who hold a Bachelor’s Degree and have experience working in an eLearning/distance learning environment

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. This position may require prolonged periods of viewing a computer
screen.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the
work environment is usually moderate.

TERMS OF EMPLOYMENT
This is a full-time, 12-month, non-exempt, Clerical and Support Staff (CS) position.

SALARY
The salary will commensurate with education and experience.

APPLICATION PROCEDURES

Applicants should submit all of the following in order for their application to be considered for
employment:
1. MDCC Employment Application (online only)
2. Unofficial College Transcript(s)
3. Current Resume
4. Authority to Release Information Form/ Consent Form

The MDCC Employment Application can be found on the MDCC Human Resources website,
https://msdelta.formstack.com/forms/applicationforemployment

Official transcripts may be sent directly from the university/college electronically to humanresources@msdelta.edu or via postal mail to:
Office of Human Resources - P. O. Box 668 - Moorhead, MS 38761

 

 

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