Job Description

Student Enrollment Coordinator

Great Oaks Legacy Charter School is seeking a Student Enrollment Coordinator to join our team for the 2021-22 school year.

The Student Enrollment Coordinator plays a central role in assisting the operations team by creating systems and documenting guidance toward enrollment management, and ensuring compliance. In this role, the Student Enrollment Coordinator manages multiple projects as they relate to student marketing, recruitment, enrollment, and data access/quality. The position serves all Great Oaks Legacy Charter School campuses as a member of the operations team.

REPORTING RELATIONSHIP

The Student Enrollment Coordinator reports directly to the Chief Operating Officer.

ESSENTIAL DUTIES & RESPONSIBILITIES

Enrollment Management

• Collaborate with the school operation teams on the application, registration, orientation, and student retention processes; Create and support dissemination of student information packets and mailers.
• Develop, refine, and execute GOLCS enrollment policies, ensuring compliance with NPS and surrounding school districts
• Manage and implement address verification process, attending meetings with districts and partner organizations,
  including the Newark Charter School Fund
• Work with the data team to ensure district-wide compliance with enrollment requirements (for approvals in CHE, NJ SMART, etc.)
• Track and analyze student admission applications to inform enrollment growth strategies
• Manage student transfer and waitlist systems, tracking mobility data to inform strategies for student persistence
• Responsible for the accuracy and data audits of student information databases, including PowerSchool and NPS SalesForce

Student Recruitment

• Working with the Student Recruitment Coordinator, drive general recruitment activities and community outreach such as school fairs, school tours, open houses, tabling events, blitz days, lead calls, other special events, and material distribution
• Attend Newark Enrolls (universal enrollment system) related events, meetings and trainings
• Recruit, train, and support seasonal recruitment team
• Responsible for the entry, tracking, follow-up communication, and analysis of prospective students and their data
• Serve on internal and external committees that support the recruitment and retention of students from targeted underserved populations

Marketing

• Work with the Student Recruitment Coordinator to develop traditional or digital student recruiting campaigns
• Compose and post student-related and recruiting-related content on website and social media accounts
• Work with Student Recruitment Coordinator to create marketing literature (brochures, one-pagers, flyers, etc.) and branded items (i.e. clothing, etc.)
• Identify and communicate directly with vendors

Parent Engagement

• Oversee annual parent survey deployment; Summarize and analyze data to draw meaningful conclusions for Senior Leadership Team/to support strategic planning
• Work with campus operations teams to plan parent group meetings, set agendas, share updates with internal and external stakeholders

Student Meals & Transportation

• Oversee the dissemination, collection, and determination of meal forms in conjunction with the operations team.
• Work with NPS to manage the student bus ticket system; Create or modify communication to families regarding transportation.

QUALIFICATIONS

• Bachelor's Degree strongly preferred
• At least three years of work experience
• Excellent organizational and project management skills
• Strong customer service approach
• Strong communication and interpersonal skills
• Prior experience creating and facilitating trainings sessions
• Strong computer skills, including Microsoft Office, Word, and Excel
• Strong data analysis and database management skills
• Maturity and ability to work independently
• Prior experience working in schools and/or urban communities is preferred
• Strong people skills, and enjoys working with students, staff, and parents.

QUALIFICATIONS:

• Bachelor's Degree strongly preferred;
• At least three years of work experience;
• Excellent organizational and project management skills;
• Strong customer service approach;
• Strong communication and interpersonal skills;
• Prior experience creating and facilitating trainings sessions
• Strong computer skills, including Microsoft Office, Word, and Excel;
• Strong data analysis and database management skills
• Maturity and ability to work independently;
• Prior experience working in schools and/or urban communities is preferred;
• Strong people skills, and enjoys working with students, staff, and parents.

COMPENSATION & BENEFITS

Great Oaks Legacy Charter School offers competitive salaries commensurate with experience and a comprehensive benefits package, including:

• Robust medical, dental, and vision insurance plans w/ comprehensive network coverage.
• Up to $5,250 per year in tax exempt student loan and tuition reimbursement.
• Reimbursements for external professional development aligned to your role.
• Wellness reimbursements including gym memberships, spa services, and more.
• Online counseling services - for staff and their dependents - via top-rated therapy app.
• Pre-tax state pension plan benefit w/ addl. options available via voluntary retirement plans.
• Pre-tax dependent care, health, and transit flexible spending plans available.
• Convenient health screening and telemedicine support via VitalCheck Wellness platform.

ABOUT GREAT OAKS LEGACY CHARTER SCHOOL

The Great Oaks Legacy Charter School is a high-performing, innovative charter public school in Newark NJ, serving students from Pre-K to 12th grade on campuses across the city of Newark. Our mission is to prepare Newark's students for success in college and beyond.

Our model is based on the following guiding principles that guide our work daily –

DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY

GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore, we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse, equitable, inclusive, and elevates our student voices in preparing them for life and college.

GOLCS VACCINATION POLICY & COMMITMENT TO SAFETY

Great Oaks Legacy Charter School is committed to ensuring healthy and safe working and learning environments, and maintaining our educational commitment to GOLCS students and families - with minimal disruption to instruction. With this in mind, as of October 2021, Great Oaks Legacy requires vaccination against COVID-19 for all employees. Candidates who would like to apply for a reasonable accommodation from this policy based on a qualifying disability or sincerely held religious belief should reach out to HR@greatoakslegacy.org for more information.

EQUAL OPPORTUNITY EMPLOYMENT

Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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