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Provisional/Temporary Evaluations Specialist

Job Description

Provisional/Temporary Evaluations Specialist

Full Job Description

Job Description:

DEFINITION
Under the direction of the Director of Admissions and Records, evaluate student records to determine graduation eligibility, certification of general education transfer requirements, and eligibility for certificates of completion and competence and perform related duties as assigned.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
  • Review and evaluate academic records and transcripts to determine graduation eligibility and completion of general education transfer requirements.
  • Determine eligibility for certificates of completion and competence.
  • Determine equivalency of courses taken at other colleges and institutions.
  • Interpret, apply, and explain complex rules, state regulations, District policies and procedures related to degrees, certificates, transfer, and probation/dismissal rules and status.
  • Answer questions and provide technical information and assistance to students, counselors, faculty, and others concerning the evaluation of student records.
  • Communicate with other District departments and personnel, educational institutions, community organizations, and other outside organizations and agencies to exchange information and coordinate activities.
  • Prepare, update, and maintain graduation lists and statistics.
  • Prepare and maintain a variety of technical and complex records and files related to evaluations activities and functions.
  • Evaluate military courses and job-related training programs for college credit.
  • Compile information and data and prepare relevant reports.
  • Train and provide direction to student assistants and other personnel; assign/review work, and participate in selection/evaluation.
  • Operate a PC or computer terminal to update records, input data, generate reports, and verify student information; assure accuracy and completeness of data.
QUALIFICATIONS
Knowledge of:
  • Modern office practices, procedures, and equipment.
  • Record-keeping techniques.
  • Oral and written communication skills
  • Interpersonal skills using tact, patience and courtesy
  • Correct English usage, grammar, spelling, punctuation and vocabulary
  • Telephone techniques and etiquette
  • Applicable sections of the State Education Code and other applicable laws
  • Principles and practices of training and providing work direction
  • Technical aspects of field of specialty
Ability to:
  • Evaluate student academic transcripts.
  • Compute student grade point averages.
  • Read, interpret, apply/explain rules, regulations, policies/procedures related to student degrees, certificates, and transfer.
  • Type at an acceptable rate of speed.
  • Work independently with little direction and confidentially with discretion.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and timelines.
  • Communicate effectively, both orally and in writing.
  • Train and provide work direction to others.

Required Qualifications:

Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Any combination equivalent to two years of college-level course work in social sciences, human services, business, or related field; and two years of increasingly responsible experience in a related student services program.
Licenses and Certifications:
  • Possession of, or ability to obtain, a valid California Driver's License by time of appointment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
PRE-EMPLOYMENT REQUIREMENTS/CLEARANCES
Criminal Justice Fingerprints.
APPLICATION PROCEDURE:
Applicants must submit the following documents by the closing date:
  • Online application: Compton Community College District - Administration - Human Resources
  • Cover letter- (Letter of introduction highlighting your education and experience.)
  • Resume.
  • Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

REASONABLE ACCOMMODATIONS:

Any individual with a disability, who requires reasonable accommodation, may request assistance by contacting the Human Resources Office at (310) 900-1600 extension 2141, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.

SELECTION PROCEDURE

  • Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement.
  • Applicants who meet the basic qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to the college at their own expense. During the campus visit, each applicant will be tested and/or interviewed.
  • The Human Resources Office will rate responses to the questions or interview questions. Based upon this rating, a small number will be invited to the campus a second time for an interview.
EMPLOYMENT INFORMATION:
To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.
During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.
Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the District's recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.
MISSION STATEMENT:
Compton College is a welcoming and inclusive community where diverse students are supported to pursue and attain student success. Compton College provides solutions to challenges, utilizes the latest techniques for preparing the workforce and provides clear pathways for completion of programs of study, transition to a university, and securing living-wage employment.
THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Kemisha Roston, EEO Compliance Officer, at (310) 900- 1600, extension 2144.
IMPORTANT NOTICE
To be included in the initial screening, application materials must be received no later than 3:00 p.m. on the closing date.

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