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Assistant Superintendent/Vice President of Human Resources

Job Description

DESCRIPTION

Under the direction of the Superintendent/President, the Assistant Superintendent/Vice President of Human Resources is responsible for planning, organizing, directing and supervising an equitable comprehensive human resources and employee relations program, including: employee-employer relations; negotiations with various collective bargaining units; broad recruitment and selection; classification and pay; benefit administration; unemployment; equal employment opportunity; risk management; payroll; staff development; maintenance and security of personnel data;  assuring compliance with applicable District policies and procedures, state and federal laws, codes and regulations; and supervising and evaluating the performance of assigned staff.

REPRESENTATIVE DUTIES

(E) = denotes essential duties of the position
 

  • Plan, organize and administer the District’s Human Resources functions. (E)
  • Ensure the District’s compliance with applicable laws, district policies and procedures, collective bargaining agreements, and established goals and objectives of the District. (E)
  • Direct and supervise the Director of Payroll, Director of Human Resources, and Director of Risk Management. (E)
  • Develop, implement and document policies and procedures to effectively manage academic, classified and management personnel.
  • Develop and interpret equitable and inclusive policies and procedures for recruitment, testing, screening, interviewing, evaluation, compensation, training and termination of employees. (E)
  • Provide professional advice and counseling to employees regarding rights, classification, benefits, privileges and responsibilities. (E)
  • Serve as Chief negotiator and/or assist in negotiations with the classified and faculty bargaining units and administer labor contracts between the District and designated bargaining units in accordance with policy and with direction from the Superintendent/President. (E)
  • Monitor adherence to collective bargaining agreements by providing training and direction to administrators, managers and supervisors in interpreting negotiated employer/employee relations agreements. (E)
  • Train administrators, managers and supervisors in District policies and procedures, and changes to employee/employer related statues (E)  
  • Monitor, advise, and assist management personnel with the grievance/complaint processes. (E)
  • Serve as the Title IX Coordinator. (E)
  • Respond to allegations of discrimination and harassment with appropriate investigations, interventions, mediations and/or remedies. (E)
  • Coordinate and maintain liaison with the District’s legal counsel regarding employment issues and collective bargaining process to include timely responses and hearing procedures. (E)
  • Coordinate all aspects of the District’s Equal Employment Opportunity plan, and provide and maintain effective, inclusive, equitable and fair employment practices and programs. (E)
  • Provide an effective reasonable accommodation, interactive process for employees with disabilities. (E)
  • Administer the classification and salary programs including development and maintenance of job descriptions. (E)
  • Oversee the personnel management information systems and assure security and privacy of personnel data. (E)
  • Oversee the administration of programs and services such as leaves, unemployment insurance, benefit administration, workers’ compensation, and retirement. (E)
  • Oversee the administration of safety programs including, but not limited to, general safety training, and the injury, illness, and prevention programs. (E)
  • Direct preparation of reports, correspondence, bulletins, handbooks, and manuals. (E)
  • Provide a general orientation for new employees, as well as training and ongoing professional development to District employees. (E)  
  • Work with and assist the Superintendent/President in setting and achieving district goals and objectives, and developing and implementing plans and programs that assist the colleges in meeting the educational needs of the district. (E)
  • Direct the preparation of the annual budget for the Human Resources office and supervise its implementation and maintenance. (E)
  • Direct the preparation of reports, correspondence, and bulletins. (E) 
  • Ensure timely completion and submission of required state and federal reports related to Human Resources. (E) 
  • Serve on or chair a variety of internal and external committees, meeting and organizations.
  • Perform other related duties as assigned by the President.  

MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE: 

  • Master's degree in personnel/human resources management, business, public administration, or related field from an accredited higher education institution.
  • Five (5) years of increasingly responsible experience in personnel human resources management, with at least three (3) years at the vice president, dean, director, or equivalent supervisory level. 
  • Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.   
PREFERRED QUALIFICATIONS:
 
  • Three (3) years of successful personnel management experience working in an educational setting.
  • An earned doctorate in a related field from an accredited higher education institution.
  • Commitment to practicing the principles of diversity, equity, inclusion and accessibility (DEIA) and infusing these principles through the activities of Human Resources.
  • Proven and demonstrated success in employee development and conflict resolution. 
 LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
 
  • A valid California driver’s license or ability to access and use alternative transportation.   
KNOWLEDGE OF:
 
  • The California Community College mission, its educational and financial issues, the laws and regulations of California, and the changing role of Community Colleges. 
  • Principles and practices of strategic planning, and strong fiscal management linking resource allocations to planning and priorities.
  • Leadership methods for fulfilling the comprehensive community college mission and DEIA principles, especially as that mission relates to the role played by the Human Resources programs. 
  • Principles and practices of Human Resources management in public higher education, including employee-employer relations, and recruitment techniques and strategies.
  • Participatory governance philosophy and practices for California Community Colleges. 
  • Basic principles and practices of organizational improvement, equity and culture change.
  • Principles and practices of sound business communication, both oral and written.
  • Principles and practices of supervision and management that promote inclusivity, equity, and teamwork, including the ability to train, motivate, and evaluate staff. 
  • Accreditation standards of the Accrediting Commission for Community and Junior Colleges and Western Association of Schools and Colleges.
  • Principles, practices, methods and concepts used in public agency contract negotiations, adminis­tration and labor relations.
  • Trends, developments and application of human resources technologies including employee records, human management information systems and payroll technologies. 
  • Organizational planning and budgeting methods and practices.
  • Research methods and analysis techniques.
  • Supervisory principles and practices, including conflict resolution skills.
  • Applicable state and federal employment related laws, codes, rules and regulations.
  • Equal Employment Opportunity (EEO) regulations.
  • Human Resources data analysis.
  • Job evaluation, compensation and classification practices, methods and techniques.
  • Oral and written communication skills.
  • Board Policies, Administrative Procedures, and collective bargaining agreements application.  
  • California Education Code, Government Code, and California Code of Regulations.
  • A commitment to participatory governance, consensus building, and a team approach to supervision.
  • Building community leadership and service.
  • Effective supervision, management, and evaluation of the work of others.
ABILITY TO:
 
  • Provide expert professional assist­ance to the President and other District executives and managers in areas of assigned responsibility.
  • Plan and direct activities of the Office of Human Resources and Employee Relations.
  • Direct the effective and consistent implementation of regulations, guidelines, policies and procedures applicable to areas of responsibility and to ensure compliance requirements are met. 
  • Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies.
  • Define complex and strategic issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Work collaboratively with District executives and managers and the community and provide expert advice and counsel to develop solutions to complex issues.
  • Analyze, negotiate and administer contracts.
  • Analyze and make sound recommendations on complex personnel issues and ensure the interests of the District and its stakeholders are protected.
  • Anticipate and respond to the needs of employees and the community, changing demographics and organizational needs. 
  • Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
  • Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
  • Work collaboratively across campus constituent groups as well as community groups and organizations.
  • Develop and implement appropriate procedures and controls.
  • Define, review, evaluate and strategically target student success, access, and completion. 
  • Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
  • Prepare, execute, and administer a comprehensive budget utilizing a computerized budget system. 
  • Communicate effectively, both orally and in writing.
  • Understand, interpret, explain and apply applicable laws, codes and ordinances.
  • Represent the District effectively in dealings with external stakeholders.
  • Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
  • Operate a computer and use standard business software.
  • Establish and maintain effective working relationships.
  • Ability to perform with tact, patience and sensitivity.
  • Understand and be sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
  • Work independently with little direction.

OTHER INFORMATION

WORKING CONDITIONS

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: 
Supervises the Office of Human Resources and Employee Relations and the department directors.
Oversees the following service areas: Human Resources and Employee Relations, Risk Management and Payroll.

CONTACTS: 
Administrators, staff, students, vendors, government agencies, public and community members and co-workers.

PHYSICAL EFFORT: (The physical and mental demands described here are representative of those employees may need to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)

  • Requires the ability to exert physical effort, such as walking, standing and light lifting.
  • Ability to operate office equipment. 
  • Tasks require extended periods sitting and at a keyboard.
  • Employees are frequently required to walk and stand.
WORKING ENVIRONMENT:
  • Normal office environment.
  • Frequent interruptions.
  • The employee is required to travel to locations other than assigned work site and may be required to work evenings and weekends.

______________________________________________________________________ 

SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position. 

 

APPLICATION INSTRUCTIONS - PLEASE READ 

  • Each recruitment is conducted independently from others; therefore, interested parties must submit separate complete application packages for each position they wish to apply. 
  • It is important that applicants submit ALL required documents requested for the application package to be deemed complete and given consideration. For an application to be considered complete it must contain:
    1. Online Application
    2. Cover Letter
    3. Resume
    4. Statement of applications philosophy on how diversity, equity, inclusion and accessibility (DEIA) is applied to Human Resources' polices and practices (Statement not to exceed 2 pages). 
    5. Transcripts showing proof of all degrees required to meet minimum qualifications. 
      • All out of the country (foreign) transcripts must be evaluated prior to being submitting with applications. 
      • Evaluations provided by any service member of the National Association of Credential Evaluation Service (NACES) (http://www.naces.org/) is acceptable.
  • A list of eight (8) references (letters not required). There must be two references from each of the categories noted below.  For each reference, please include a description of the professional relationship, mobile and work or home phone numbers, and email addresses.
    • 2 Supervisors; 
    • 2 Administrators, managers, or directors to whom applicant has reported; 
    • 2 Direct reporting classified support staff; 
    • 2 Professional colleagues.
  • Finalists will be notified prior to references being contacted. Finalists may have references contacted, beyond those noted on the submitted list, to ascertain the candidate’s professional qualifications for the position. 
  • Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position. 
  • Travel expenses for pre-employment interviews and employment processing will not be authorized.

If you have any questions or concerns please contact the Office of Human Resources & Employee Relations at 661-722-6311. If you have questions regarding the recruitment process, please contact the consultants: 

Pam Walker                                                 Diane Clerou
pwalker@pplpros.com                                dclerou@pplpros.com
916-768-8565                                              559-999-9992


Additional information available at:  https://www.avc.edu/vphr-recruitment
_______________________________________________________________________ 

EQUAL OPPORTUNITY EMPLOYER: 

 Antelope Valley College prohibits discrimination and harassment based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation. Upon request, we will consider reasonable accommodations to permit individuals with protected disabilities to (a) complete the employment 

_______________________________________________________________________
 Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/  

 

 

 

 

 

 

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