Job Description

Initial Review Date: 10/06/2022**

**Any complete applications received after the review date will only be forwarded to the hiring committee at their request.  

SALARY GRADE: A2/A3 - I

Full Salary Range: $123,125.33 - $173,249.70 annually*

*Actual placement is based on applicant’s verified education and experience (Customary Hiring Range: $123,125.33 - $135,745.68 annually). In addition, candidates with verified educational units beyond the minimum qualification may qualify for additional pay, up to $564 per contract month.

The Foothill-De Anza Community College District is currently accepting applications for the management position above.

Foothill – De Anza Community College District Mission Statement:

The mission of the Foothill–De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

POSITION PURPOSE:

Reporting to the Dean of Student Support Programs and Services, organizes, administers, manages, and evaluates a comprehensive financial aid office and delivery system for students and designated student outreach programs for the District; ensures that the college’s policies are in agreement with federal and state regulations; maintains a high level of quality and integrity so as not to create institutional liability; and supervises staff.

NATURE and SCOPE:

This position is responsible for evaluating financial aid eligibility; awarding disbursements; defining and articulating program goals, philosophies, and standards; acquiring approvals for federal and state funds; and making office budgeting decisions to maintain office equipment, supplies, and technical support.

KEY DUTIES and RESPONSIBILITIES:

The following duties and responsibilities are typical but not limited to the following:

1. Plans, develops, organizes and directs assigned programs in accordance with state and federal regulations to ensure that eligible students receive needed financial and educational assistance.
2. Develops and implements annual funding proposals, program plans, budgets, and final reports for areas of responsibility; develops goals and objectives, staffing recommendations, and capital outlay needs; articulates plan to others to provide direction.
3. Supervises the financial aid computerized delivery systems; allocates student financial aid resources; authorizes disbursement of funds; develops and maintains consumer information requirements for federal financial aid; supervises awarding of financial aid including intake, analysis of student financial need, records maintenance for auditing, work study, and other related activities; prepares proposals and applications for federal financial aid/loan funds and required fiscal reports.
4. Reviews legislation, code, policies, and procedures related to areas of responsibility; apprises others of pending or needed changes to current practice; recommends the development of or revision to related policies and procedures; designs departmental forms for financial aid programs.
5. Supervises monitoring of academic progress for financial aid students; reviews and approves all student petitions to include professional judgment and need analysis.
6. Develops and directs the scholarship program, which includes interacting with current and prospective donors, receiving funds, advertising criteria, assisting students, selecting recipients, and notifying and disbursing funds.
7. Provides information and interpretation of regulations and guidelines to students, faculty, administration and the community relative to programs and services.
8. Develops, coordinates, and supervises recruitment programs for economically or educationally disadvantaged students, including outreach, retention, and follow-up efforts; plans, schedules, and presents informational workshops and presentations for local high schools; serves as liaison to targeted communities.
9. Hires, trains, supervises, and evaluates assigned staff.
10. Provides leadership and training for staff to ensure that staff remains aware of and familiar with policies and regulations governing assigned programs.
11. Researches, collects, assembles, analyzes, and maintains information/data; prepares or supervises the preparation of a variety of District, state, and federal reports; presents reports; works with college staff to develop informational materials for assigned programs such as brochures, newsletters, handbooks, etc.
12. Represents the District at assigned local, regional, and state meetings; serves on committees; performs other duties as assigned.
13. Supports, implements, and promotes compliance with the District’s Diversity and Equal Opportunity Plan in all aspects of employment and education; encourages cultural and ethnic diversity in staffing, curriculum, programs, and services.
14. Assures compliance with the District’s Injury and Illness Prevention Program by providing motivation, incentives, and discipline to assigned staff; maintains a safe work environment, enforcing safe work practices, reporting and investigating accidents, maintaining necessary documentation, and requiring employees to receive mandated training.
15. Perform other related duties as assigned.

EMPLOYMENT STANDARDS

Knowledge:

1. State and federal regulations and guidelines governing Financial Aid, including Title IV and Title V.
2. California Chancellor’s Office program regulations.
3. District policies and procedures.
4. Principles and practices of higher education organization and structure.
5. General accounting procedures.
6. Business management, leadership, and supervision.
7. Institutional policies that govern admissions and registration.
8. Immigration and Naturalization Service categories of citizens, residents and visas.
9. College programs.
10. Data management computer software; EDE and related software preferred.
11. Local student cultures.
12. Tutorial services.

Skills and Abilities:

1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Plan, develop, organize, and direct the Financial Aid Office and designated student outreach programs of the District.
3. Develop and manage budgets.
4. Make effective decisions and take independent action.
5. Analyze and evaluate data for specific use. 
6. Interpret and apply rules, regulations, policies and procedures.
7. Prioritize workload and conflicting demands.
8. Effectively work in a demanding environment.
9. Effectively communicate orally and in writing, with a variety of student, staff and management groups; work cooperatively with others.
10. Analytical ability.
11. Organizational, time management, and problem solving skills.
12. Presentation skills.
13. Operate standard office machines including a microcomputer.

MINIMUM QUALIFICATIONS:

1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Bachelor’s degree in related field. 
3. One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.
4. Two years experience, or the equivalent, within the last four years, in the management or administration of educational programs, community organizations, government programs, or private industry in which the applicant dealt predominantly with socio-economically disadvantaged groups; OR have comparable experience in working with disadvantaged clientele.

Preferred Qualifications:

1. Master’s degree.
2. Community college experience.

WORKING CONDITIONS:

Environment:

1. Typical office environment.

Physical Abilities:

1. Hearing and speaking to exchange information in person and on the telephone and make presentations.
2. Dexterity of hands and fingers to operate a computer keyboard.
3. Vision sufficient to read various materials.
4. Sitting for extending periods of time.
5. Bending at the waist.
6. Lifting and carrying objects up to 20 lbs.

APPLICATION PACKET:

1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion. 
2. A cover letter addressing your qualifications for the position. 
3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application.  Items not required (including reference letters) will not be accepted.  For full-consideration, all application packets must be received by 11:59 pm on the closing date. 

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission.  We do not guarantee a response to application questions within 48 hours of the closing date. 

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Temporary, 12-months per year

Starting date: As soon as possible upon completion of the search process through December 31, 2022.

Annual salary plus benefits; excellent benefits package which includes coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance.

For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

The successful applicant will be required to provide proof of authorization to work in the U.S.

The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022 

Email: employment@fhda.edu

http://hr.fhda.edu/

 

 

 

 

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