Office Administrator 1.0 FTE

Reports to: Senior Director of Operations

Summary:

The Office Administrator is an organized and detail-oriented administrative professional who maintains a cheerful attitude in a busy office environment supporting multiple staff and facets of the organization. The position provides support to the public and manages a routine administrative workload.

Location: On site at our Port Townsend, WA office.

Responsibilities:

Office Administration: (75%)

• Oversee all aspects of the office to ensure a welcoming and professional environment including the appearance is kept clean, tidy and organized
• Receive visitors, answer phones and manage incoming office email and mail
• Order supplies plus establish and maintain vendor relationships for services needed such as Landscapers, IT Support and Building Maintenance
• Provide administrative support to the Executive Director (including calendar assistance) the Leadership Team, the Board of Directors (e.g., meeting logistics, electronic document organization), and other staff as needed
• Provides administrative support to the Finance Director and Bookkeeper such as scanning, coding and filing invoices/expenses
• Organize and maintain the affiliate’s paper and electronic records; follow the affiliate’s document retention policy to ensure proper retention and destruction of records
• Oversee the office budget
• Maintain all-staff (OOTO, important meetings, etc) and meeting room calendars
• Oversee the implementation of office policies and procedures, updating and revising as needed to describe current practice

Infrastructure Support (15%)

• Manage routine maintenance of facilities (building & grounds) by acting as point of contact with building maintenance;
• Provide basic IT support to staff; coordinate technology and communication systems and needs by working with contractors, volunteers, and vendors
• Track assets by maintaining log of computer hardware, keys, and cell phones; procure new items as needed and budgeted
• Oversee the management of the Fleet Vehicles: Licensing, Insurance, Routine

Maintenance, Inspections

Ad hoc Support (10%)

• Proofread and edit communications pieces, presentations, articles
• Provide support to the Program Coordinator with Events as needed
• Other responsibilities as assigned

Position Requirements:

• A highly-organized and detail-oriented office professional with a minimum of 3-5 years' experience managing a busy office
• Proficiency with MS Office products, including Word, Excel, Teams and SharePoint
• Able to prioritize a full workload and be a self-starter
• Demonstrated ability to work and communicate professionally and respectfully with diverse coworkers and members of the public
• Possess good judgment and the ability to maintain confidentiality
• The ability to climb stairs to access second floor office, to sit at a desk for long periods of time, type on a keyboard, operate office machines, see, hear, and use standard communications equipment including telephone
• Excellent ability to speak, write, read and understand English
• Your interest in being part of the important work of Habitat for Humanity is a plus

Salary and benefits:
Compensation depends on experience and qualifications; starting range $17 - $19 per hour.
Benefits include fully paid medical and dental insurance for the employee, holidays, retirement plan with employer match, and three weeks’ vacation annually.

To Apply:
Submit application and cover letter through Indeed.com. Any offer of employment is contingent upon successful completion of background check, including criminal records and sex offender registry. Position open until filled.

Equal Employment Opportunity:
HFHEJC is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, gender, color, age, religion, honorably discharged veteran or military status, marital or familial status, gender identity, sexual orientation, political ideology, creed, heritage, ancestry, national origin, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, or any other status or characteristic protected by law.

Note:
Our organization continues to require masking in public areas of the office when away from one’s primary work space

Mission:
Habitat for Humanity of East Jefferson County brings people together to build homes, communities and hope.

9/12/2022

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

COVID-19 considerations:
Currently, masks are required in our office.

Ability to commute/relocate:

• Port Townsend, WA 98368: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location