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Administrative Assistant for Student Services

Job Description

Administrative Assistant for Student Services

Job Type: Full-time

Pay: $3,053.00 - $3,817.00 per month

Full Job Description

Minimum Requirements

  • Associate degree in Business or related field from an accredited educational institution.
  • 3- years of full-time verifiable office experience.
  • Proficient in Microsoft Office Suite and Office 365 scheduling/email software.
  • Written communication skills

Skills and Abilities:

  • Working knowledge of office equipment (i.e., copiers, fax machines, scanners, etc.)
  • Political and social sensitivity awareness
  • Excellent public relations and communication skills
  • Excellent interpersonal skills
  • Ability to work independently
  • Strong administrative, organizational, and computer skills
  • Finance and budget administrative skills
  • Event planning skills
  • Ability to maintain confidentiality

Primary Functions of Position

The Administrative Assistant provides administrative, clerical, and technical support to the Dean of Student Services and the Student Services division. This position maintains current general knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the division. Participates in the coordination of special projects and events. To accomplish the objectives of the position, the Administrative Assistant performs the following functions: Essential Duties:

Clerical Duties for Dean of Student Services and Student Services Division:

  • Handles telephone calls and public contact with visitors, vendors, and faculty and staff members
  • Performs routine clerical functions – Filing, scanning, recording and disposal of documents
  • Retrieves, opens, and routes or handles as appropriate internal and external mail for the Administrative Services division.
  • Arranges meetings, conferences, special events, and for the Dean of Student Services
  • Prepares agendas for various departmental meetings; coordinates and attends meetings as appropriate; prepares and distributes minutes to appropriate personnel
  • Serves as recorder for appropriate meetings
  • Screens calls and visitors for the Dean of Student Services and answers inquiries; conducts research, and responds to requests for information
  • Processes all internal, external, and electronic mail
  • Handles confidential documents related to student and personnel issues; maintains personal and sensitive information
  • Makes travel arrangements and reconciles P-Cards, for the Dean of Student Services

General Duties for Student Services Division

  • Reviews all division travel for accuracy
  • Assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars
  • Tracks and reconciles all budget accounts for the Dean of Student Services and Student Services Division
  • Prepares part-time employment contracts for Student Services division personnel upon request
  • Reconciles all leave requests and timesheets for Student Services Division
  • Provides administrative support to the athletic program.
  • Initiates requisitions for Student Services and enters approved purchase requests in e-Procurement, Ellucian, or by using the college Purchase Card (P-Card) as appropriate. Assists division by entering approved purchase requests in e-Procurement as requested
  • Research student data and prepares documents and reports utilized to make decisions for division improvement and growth using Ellucian, Watermark, and Schoology
  • Assists in the Student Services Intake process from Admission, Financial Aid, NC Works, and Continuing Education
  • Assists and participates in special college functions for the division, professional development activities, and other areas on campus as needed

Application Procedures

A resume and letter of interest addressing the requirements must be submitted to the college Human Resources Office in order for applicants to be considered for this position. Initial review of application will be October 14, 2022. Applications will be accepted until the position is filled.

Applicants should submit all documents as requested. Inquiries should be directed to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310 or (910) 788-6206. www.sccnc.edu
An Equal Employment Opportunity Employer

NC Retirement System
The North Carolina Retirement System provides the foundation of retirement income for employees who have a career in public service. The mandatory contribution by an employee to help pay for the benefit is 6% each pay period.

To be eligible for retirement benefits the employee must contribute to the plan for at least five years to receive a monthly benefit at age 60. Employees who contribute for 20 years are eligible to receive benefits at age 50, and those contributing for 30 years are eligible to receive benefits at any age.

Employees hired on or after August 1, 2011, would need 5 or more years of vesting period for TSERS retirement benefit eligibility for vested deferred, early and service retirement. Retirement is based on a Defined Benefit Plan 401(a) where employee benefits are sorted out based on a formula using factors such as salary history and duration of employment. Investment risk and portfolio management are entirely under the control of the State Retirement Plan. There are also restrictions on when and how you can withdraw these funds without penalties.

Eligible employees are covered under the Disability Income Plan if they are (or become) a State teacher or State employee and they are in service and a member of the Teachers' and State Employees' Retirement System or a participant of the Optional Retirement Program.

Disability under the Plan is the mental or physical incapacity for the further performance of duty (the usual occupation) of a participant provided that such disability was not the result of terrorist activity, active participation in a riot, committing or attempting to commit a felony, or an intentional self-inflicted injury.
Benefits from the Plan are not available for a period of 60 continuous calendar days from the onset of disability. The 60-day waiting period is determined from the last actual day of service, the day of the disabling event if the disabling event occurred on a day other than a normal workday, or the day succeeding at least 365 calendar days after service as a State teacher or State employee, whichever is later.

The monthly short-term benefit will equal 50 percent of 1/12th of your annual base rate of compensation last payable to you prior to the beginning of the short-term benefit period (for teachers, annual base rate of compensation includes any local supplement or coaches supplement) plus 50 percent of 1/12th of your annual longevity payment, if any, to a maximum of $3,000 per month.

Long-term disability benefits are payable after the conclusion of the short-term disability period or after salary continuation payments cease, whichever is later. Benefits are payable for as long as you are permanently disabled, provided you meet the requirements described below.

Supplemental Retirement Plan
Deferred Compensation Plan
Provides state supplemental long term retirement benefits under Section 457 of the Internal Revenue Code.

401K Retirement Plan
Traditional pre-tax contributions – Pre-tax contributions are automatically deducted before any federal or state income taxes are taken out. As a result, pay is not impacted by the full amount of the contribution. These contributions grow until withdrawn. At that point, federal and state income taxes will be incurred.

Roth After-Tax Contributions
Roth contributions are automatically deducted from your paycheck after taxes are paid and therefore, reduce take-home pay dollar for dollar. Roth contributions and returns grow tax-deferred and can benefit members who anticipate being in a higher tax bracket while in retirement and would rather pay taxes at today's rate. Upon retirement, members qualify for income tax free withdrawals.

State Health Plan
The State Health Plan offers health benefits to all eligible teachers, state employees, retirees and other individuals identified in the North Carolina General Statutes. The Plan's mission is to provide quality health care products and services for the health and well-being of our members.

Through healthy living initiatives, the Plan seeks to empower members to make healthier lifestyle choices and to become partners in addressing their health care needs.
The State Health Plan officers two health plan options: The 80/20 Plan and the 70/30 Plan. Both plans are administered by Blue Cross Blue Shield of North Carolina by benefits are paid by the state, not Blue Cross NC.

70/30 PLAN
This plan has lower premiums in exchange for higher copays and coinsurance. Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.

80/20 PLAN
This plan has higher premiums than the 70/30 Plan in exchange for lower copay and lower coinsurance. In addition, the deductible is lower on this plan than the 70/30 Plan. with this plan, Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.

Life Insurance
Basic Life ($10,000) and AD&D is provided to all active full time employees working 30 hours or more per week. Employees have the option to purchase additional life insurance through the Voluntary Group Term Life Insurance benefit through Companion Life Insurance Company. Employees can select $10,000 to $500,000 in increments of $1,000.

The Guarantee Issue Amount for employees under age 60 is $100,000. Employees can also choose life insurance coverage for their spouse and/or dependent children from 6 months to age 26. Term Life 1000 and Universal Life 1000 are additional supplemental life products offered by Colonial Life & Accident Insurance Company.

Supplement Benefits
Southeastern Community College offers all eligible employees a comprehensive Flexible Benefits Program. The products described below are voluntary, employee paid benefits and eligible employees have the opportunity to select the programs in which they wish to participate.

Flexible Spending Account

  • Medical Reimbursement
  • Dependent Care

Intensive Care
Accident Care
Medical Bridge

Critical Care
Term Life
Whole Life
Group Term Life
Identify Theft/Legal Plan

Annual/Sick Leave

Vacation Leave
Annual leave credits are provided for full-time or part-time (half-time or more) non-teaching, regular employees who are working or on paid leave for one-half or more of the regularly scheduled workdays in a month. The rate of leave earned is based on length of total permanent state service. Leave for part time employees is computed as a prorated percentage of the leave earned by full-time employees. Annual leave is earned based on years of service as shown in the following table:

Less than 5 years 9.33 hrs / month
5 – 10 years 11.33 hrs / month
10 – 15 years 13.33 hrs / month
15 – 20 years 15.33 hrs / month
20 years + 17.33 hrs / month

Sick Leave
Full-time employees (Faculty and Staff) earn eight hours of sick leave per month. Sick leave is also used for bereavement.

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