Job Description

Are you someone that enjoys working in a highly collaborative, dynamic environment?

Do you have strong communication, organizational and analytical skills? Are attention to detail, accuracy, and customer service meaningful to you? Are you passionate about making an impact in the lives of the nation's future STEM workforce?

If so, we're looking for someone like you to join the STEM Program Management Office at APL.

We are seeking a detailed and dynamic team member with a can-do attitude to help us develop the next generation of stem talent. APL's STEM Program Management Office engages over 3,000 students each year in authentic STEM experiences with the goal of exciting and preparing those students to be the future innovators of tomorrow. In the STEM office, our work is personally rewarding, collaborative, and dynamic. In other words, we take our work seriously, but have a lot of fun doing it. As the STEM Program Management Office Assistant, your job is essential to the success of our mission.

As the STEM Program Administrative Assistant you will be expected to operate with minimal supervision, adjudicate competing needs to provide programmatic support, and solve problems. Your primary responsibilities will be the following:

• Work with the STEM Program Specialists to support student registrations, event logistics, and purchase materials to support APL’s STEM programmatic needs.
• Process scholarships, grant awards, stipends, deposits, and travel-related reimbursements.
• Help schedule meetings, manage the STEM Program Management Office Program calendar, help prepare program materials and make shipping arrangements for STEM events.
• Be the central point of contact for the STEM Program Management Office, respond to program-related questions by phone and email, and schedule maintenance for the STEM Center.
• Organizing and maintaining office records on the STEM SharePoint site, updating information on the internal and external STEM websites, collecting data for reports, and serving as the primary administrator for our student information system and learning management system.

You meet our minimum qualifications for the job if you...

• Have a high school diploma or equivalent.
• Have at least 3 years of experience as a program assistant or office manager, performing duties including office management, event planning, detailed reconciliation of expenses, and handle external communications professionally and courteously.
• Have demonstrated experience managing databases or student information systems.
• Are proficient in SharePoint and the Microsoft Office Suite (specifically Excel).
• Are highly organized and have demonstrated the ability to be efficient in a dynamic environment.
• Have the ability to independently prioritize and manage multiple, concurrent tasks.
• Can travel to out-of-state events on a limited basis.
• Are willing and able to work occasional evenings and weekends.
• Can travel to local meetings and events.

You'll go above and beyond our minimum requirements if you...

• Have completed some business coursework in college or have a Bachelor's degree.
• Have extensive project planning experience.
• Have been an assistant for a STEM program, or have been an assistant for an educational institution.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

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