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Assistant Controller/Payroll Manager
Job Description
Assistant Controller/Payroll Manager
CATEGORY : Administration
DESCRIPTION
Position Description:
Apply principles of accounting to analyze financial information to maintain general ledger accuracy, support external reporting, and enhance internal control procedures. Process payroll records and reports, including hourly timesheets, payroll authorizations for wage changes and stipend payments. Independent judgement is required to plan, prioritize and organize a diversified workload.
Reports To: Controller
Position Status: Full-time, Exempt, 12 months per year
Classification/Points: Administrative, Level A
Bargaining Unit/Division: None
Position Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Reconcile monthly bank statements to general ledger cash balance, analyze, and prepare entries to reconcile as required.
- Prepare journal vouchers to post transactions to the general ledger.
- Review outstanding accounts receivable on a regular basis.
- Supervise and coordinate the process of IRS compliance, such as 1099 reporting and W-2 processing.
- Reconcile general ledger to sources of transactions and prepare adjusting entries.
- Assist in the annual audit process.
- Report unclaimed property annually.
- Support the activities of cashiering, accounts payable, and accounts receivable where applicable.
- Process and review bi-weekly payroll and reconcile payroll entry to general ledger accounts.
- Process and enter stipends, longevity payments, shift differentials, contractual wage increases, faculty overload payments, voluntarily deductions and payments, wage garnishments, and employee schedule changes.
- Calculate and report part-time faculty load each term.
- Issue manual checks and process voided checks as necessary.
- Process payments for payroll withholding taxes and sales tax.
- Prepare quarterly Federal 941 reports.
- Stay current on all new payroll requirements.
- Perform other duties as assigned.
POSITION REQUIREMENTS
Position Qualifications:
- Bachelor’s Degree in Business Administration or Management with a minimum of 18 credit hours in Accounting required.
- Must possess knowledge generally acquired through 1 – 3 years of prior work experience in an accounting office.
- Demonstrated ability in processing all types of accounting transactions with a very high level of accuracy.
- Demonstrated knowledge of payroll principles, practices, regulations and procedures required.
- Minimum of 2 – 3 years of payroll processing experience preferred.
- Knowledge of accounting principles of a community college preferred.
- Demonstrated interpersonal and organizational skills required.
- Demonstrated advanced skills in computer word processing, spreadsheets, and database management required.
- Ability to use independent judgement to solve problems, organize and prioritize tasks to meet deadlines, adapt to changing priorities and follow up on assignments.
- Ability to work with confidential information required.
FULL-TIME/PART-TIME : Full-Time
SHIFT : Days
CLOSE DATE 9/6/2022
LOCATION : Alpena Community College - Alpena Campus
ABOUT THE ORGANIZATION
Alpena Community College is located in Northeast Michigan on the beautiful shoreline of Lake Huron. ACC offers two-year degrees, one-year certificates, customized corporate training, and community education to all of Northeast Michigan. Each semester, ACC attracts more than 2,000 students of diverse ages, backgrounds, and academic goals. Smaller class sizes, affordable tuition, and the convenience of two campus locations and online courses, make Alpena Community College a great choice whether you are starting college for the first time, or coming back to school for a new career or additional training. At ACC, you can work on a college degree or acquire specific skills in a number of fields to move you forward in your occupation, plus the courses you complete can be transferred to a four-year college or university.
Vocational/technical programs, distance learning programs, dual-enrollment, cooperative on-campus four-year degree programs and continuing education courses are all available right here, in Northeast Michigan.
EOE STATEMENT
Alpena Community College policies and practices for admission, employment and activities comply with requirements of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972 as amended, Section 504 of the Rehabilitation Act of 1973 as amended, the Age Discrimination in Employment Act of 1967 (ADEA), the Americans with Disability Act (ADA) of 1990, the ADA Amendments Act of 2010, Title II of the Genetic Information Nondiscrimination Act of 2008. The College does not discriminate on the basis of race, color, religion, national origin, gender, sex, age, or disability. The College practices and policies also comply with the Michigan Persons with Disabilities Civil Rights Act (PDCRA) and the Michigan Elliott-Larson Civil Rights Act (ELCRA) which prohibits discrimination in hiring based on age, height, weight and marital status and familial status in addition to race, color, religion, sex (which includes pregnancy) and national origin. For more information contact the Title IX, Section 504, the Age Discrimination Act and the Title II coordinator: Carolyn Daoust, Title IX Coordinator/Director of Human Resources
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