Job Description

Assistant Director for Student Organizations and Programming

Student Activities, Rose Hill

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents.
• A generous immediate employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

Within the Office for Student Involvement, the Assistant Director for Student Organizations and Programming advises the 150+ clubs and organizations that currently reside on the Rose Hill Campus. They are also responsible for ensuring that all clubs and organizations follow the policies set forth by the University and by the Office for Student Involvement. The Assistant Director will also serve as advisor to the United Student Government Budget Committee and as advisor to the Campus Activities Board. Throughout the year, the Assistant Director will also serve as primary administrator for the SalesForce platform, ensuring that user access and settings are continually updated as needed.

Essential Functions

• Primary departmental contact and advisor to 170 student clubs and organizations.
• Maintains budgets and expenses for clubs using Salesforce Service Cloud and serves as liaison to the University Finance Office in regards to club expenses.
• Advises the Campus Activities Board which includes 10 sub-committees and a General Board of approx. 40 students. Meets weekly with CAB Executive Board and each committee to supervise program planning, development and execution of a well-rounded and full calendar of events for both weekdays and weekends.
• Serves as the lead coordinator, in collaboration with CAB, for large scale annual events such as Welcome Week, Family Weekend and Spring Weekend.
• Oversees the event registration process for student clubs and organizations. Meets with student event planners and coordinate event management procedures for pre-event planning, event set-up and break-down and event execution. The Assistant Director for Student Organizations and Programming communicates with the Assistant Director for Campus Center Operations and the Reservations Coordinator concerning setup and security needs.
• Maintains event records including: required legal documents (i.e. contracts, waivers), space reservation requests, performance contracts, security requests and other event management documentation for student clubs planning events.
• Compiles assessment data as related to student organizations.
• Facilitates training for student organization leaders, including an annual club leader training, as well as ongoing monthly development opportunities throughout the academic year.
• Advices the United Student Government Budget and Operations Committees (includes the new club application process).
• Chaperones and supervises weekly late-night and weekend programming.
• Serves as primary administrator for Rams Involved, the club management platform (currently based in Salesforce software), which is used to house all information regarding clubs and events.
• Supervises the Graduate Intern for Programming and one full time staff member (Student Organizations Specialist).
• Coordinates Club Fair in the beginning of both the fall and spring semesters with the USG Operations Committee.
• Supports other Student Involvement areas on large-scale events such as campus-wide social events, new student orientation, commuter student programs, senior class events and other major programs.
• Collaborates on University-wide events such as Homecoming, Commencement and Admissions Open Houses.
• Other assignments as deemed necessary by the Assistant Dean.

Required Qualifications

• Bachelor’s degree
• Education and experience should be related to position responsibilities.
• Two to four years of experience in the area of event planning, budget management and student programming.
• Exceptional interpersonal communication skills, with experience in facilitating workshops, teaching and training.
• Demonstrates knowledge of program development and implementation, advising, and group dynamics as necessary to perform the duties designated by this position.
• Flexible with work hours (night and weekend work required). Availability to attend to emergent situations on campus as needed.
• Computer literate. Experience with Salesforce preferred.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications

• The pursuit of a Master’s Degree in Student Personnel Administration, Counseling or related area.

FLSA CATEGORY: Exempt

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/3619

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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