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Administrative Assistant to Dean of Admin

Little Big Horn College

Job Description

The Administrative Assistant will assist the Dean of Administration and all office duties and other tasks assigned. Have great phone etiquette and professionalism when dealing with the public, employers and students. Should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Publisher, MS Word and office equipment. Duties will include providing support to our College President, Administrators and employees, and assisting in daily office needs.

Principles duties and Responsibilities:
? Provides administrative support to ensure efficient operations of offices
? Carries out administrative duties such as filing, typing, copying, binding, scanning etc.,
? Exhibits polite and professional communication via phone, e-mail, and mail.
? Supports team by performing tasks related to organization and strong communication
? Assist in the preparation of regularly scheduled reports
? Must be able to communicate verbally and in writing
? Answering the phone and taking messages.
? Maintains accurate and complete records, prepares and submit reports as required
? Assist in seeking opportunities to acquaint and recruit businesses/industry’s participation in the
? Perform other duties and functions assigned by supervisor

Job Qualifications:
Required Qualifications: Associate of Arts Degree in Business Administration or equivalent experience

Knowledge – Must be knowledgeable of basic office management and equipment, including standard letter writing, using correct grammar and punctuation. Applicant must have basic computer skills (Word, Excel, Internet Access, etc.) and office machines experience, which would include faxes, copiers, and computers.

Skills – This position requires excellent oral and written, communication skills, planning, coordinating and have word processing experience, as well as having outstanding organizational and interpersonal skills. The incumbent must have a working knowledge of computer applications (word, excel, etc.), be a self-starter and be able to develop effective working relationships.

Abilities – This position requires the ability to work with diverse populations, disseminate and discuss information, be multi-task oriented, prioritize work assignments, participate in college related activities, perform at a high level of accuracy, maintain confidentiality, follow written and verbal instructions. Must be able to remain in a stationary position for extended periods of time. Move or carry boxes weighing up to 20 pounds across office for various needs Salary: Commensurate with the LBHC Staff Salary Schedule and within the constraints of the grant/funding agency

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