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Course Reserve Specialist

Job Description

Position Number:



Library Services Specialist

Functional Title:

Course Reserve Specialist

Category Status:

22-Nonexempt, Contingent 2

Applicant Search Category:


University Authorized FTE:




Hiring Range Minimum:


Hiring Range Maximum:


Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol

The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.

Position Summary/Purpose of Position:

As the largest university library system in the Washington D.C.-Baltimore area, the University of Maryland Libraries serve more than 37,500 students and 4,200 faculty of the flagship College Park campus. The University of Maryland Libraries shares the teaching, learning, and research goals of the university. Its role as a key academic resource is evident in its service to the academic community and its actionable strategic plan. Recent membership in the Big Ten Academic Alliance is particularly meaningful to the University Libraries and will further propel the university’s ascendancy in academic excellence.

The University of Maryland Libraries are committed to advancing diversity, equity, inclusion, and accessibility. We support university and library efforts to create a more just campus environment, understanding the unique, interdisciplinary focus of libraries and archives as collectors and curators of the historical, literary, artistic, and scientific record. We provide collections, services, and programs that reflect the diversity of our community, heighten cultural awareness, and incorporate the histories, experiences, and expressions of those who have been historically marginalized and/or underrepresented. We work to ensure equitable access to our facilities, resources, and services.

Course Reserve Specialist’s responsibilities Include:
  • Providing textbook reserves and supports affordability initiatives to UMD users.
  • Processing resource sharing and reserves requests and materials, with a focus on textbook reserves and affordability initiatives. Ensures compliance with U.S. Copyright Law and unit guidelines.
  • Collecting and assisting with analysis of data related to textbook reserves and affordability initiatives.
  • Providing guidance and instruction to library support staff and student assistants performing tasks related to course reserves.
  • Assisting UMD Libraries’ users, communicating with staff at other libraries, and assisting with library outreach and other communication initiatives.

Volume for these services is closely tied to the academic calendar. Accordingly, annual leave cannot be used during the month of January and the two weeks before and after the start of the Fall and Spring semesters, except in emergencies or other exceptional circumstances. These are peak periods with increased workloads for the Resource Sharing & Reserves (RSR) unit.

Minimum Qualifications:

  • Bachelor’s Degree and one year of experience directly related to the primary duties of the job.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for the full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.


Preferred Experience:
  • Experience working in an academic library. Experience in leading and training student assistants or other employees.

Preferred Knowledge, Skills, and Abilities:
  • Familiarity with Ares, Sharestream, Canvas, or other learning management systems. Familiarity with operating multifunction printers and scanners. Familiarity with using ILLiad, Aleph, and other library management systems
  • Knowledge of U.S. Copyright Law sections 107 and 108 as they apply to libraries.

Additional Information:

The salary range is $40,000 to $48,000, commensurate with experience.

You must be legally able to work in the United States; the University of Maryland Libraries will not sponsor individuals for employment.

Please review the entire position description at https://www.lib.umd.edu/hr/employment-opportunities/home

Job Risks

Not Applicable to This Position

Physical Demands

  • Extensive work at a computer and copiers/scanners.
  • Works in an area of high activity, which may be stressful on occasion.
  • Work involves standing, reaching, stooping, bending, lifting and moving objects, including loaded book trucks.
  • Work schedules are subject to change based on the University calendar and staffing needs, i.e. seven days/week, including evenings and weekends.

Posting Date:


Closing Date:


Open Until Filled


Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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