Position Details

Position Information

Recruitment/Posting Title	Associate Director
Job Category	Staff & Executive - Academic Affairs
Department	Provost & EVC for Academic Affairs
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Rutgers University–New Brunswick took root over 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Associate Director for the Aim Fellows Program of The Office of the Rutgers-New Brunswick Chancellor-Provost. The Aim Fellows Program is a new cohort-based undergraduate program designed to promote student self-discovery. The Associate Director serves as the “navigator” for a cohort of undergraduate students, connecting them to existing university resources and programs as well as designing cohort-specific experiences and programming that facilitate the discovery of their own talents, visions, and goals. The Associate Director is responsible for directing and managing all aspects of the Aim Fellows experience with input from the Rutgers University Foundation, the Vice Provost for Undergraduate Education (VPUE), and the Undergraduate Education Leadership Team. The Associate Director will support the VPUE and Chancellor-Provost’s overall mission, strategic plan, and goals. Among the key duties of this position are the following: Advises students in choosing a curriculum and major that is tailored to their strengths and aspirations, in collaboration with school advising protocols. Directs student cohort towards resources to support their academic progress. Holds regular cohort check -in meetings and activities; meets with individual cohort members weekly as a touch base – connects to check in on social, emotional, mental health as well as academic areas. Develops relationships and manages communication with campus/external partners to support organizational and need-based queries, ensuring timely, accurate, and up-to-date information to connect students to resources. Partners with each student to co-design an exceptional experience outside the classroom, such as internships, service learning opportunities, research assistantships and study abroad experiences. Coordinates the recruitment and selection process for the fellows in consultation with the Rutgers University Foundation, the Vice Provost for Undergraduate Education, and the Undergraduate Education Leadership Team. Plans and administers events/programs to support the recruitment and retention of Aim Fellows, and advance programmatic objectives.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	07
Position Salary
Annual Minimum Salary	81752.000
Annual Mid Range Salary	103477.000
Annual Maximum Salary	125202.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student-focused program coordination. A minimum of five years experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience working with access and/or student service programs, advising, and/or admissions outreach. Good interpersonal and communication skills and the ability to handle multiple, shifting priorities. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, etc.), database management, learning management systems, video/calls/conferencing, and email applications. Social media and marketing experience, including Instagram, LinkedIn, Slack, Mailchimp, and Canva. Demonstrated sensitivity to, and understanding of, the diverse intersections of student populations, as relevant to diversity and inclusion and educational equity practices. Successful applicants will be highly motivated individuals who are well-versed in advising and mentoring approaches that promote self-discovery and emphasize well-being and a sense of belonging. Ability to coach and mentor others, to create a welcoming and inclusive environment for learning, and to assist with targeted efforts in support of the unit Diversity Strategic Plan. Intellectual curiosity, an interest in exploring new learning tools and ideas, and superior multi-tasking and strategic planning abilities.
Preferred Qualifications	Candidates with a master’s degree or higher is a plus. Experience in an administrative/academic discipline, academic advising, student development, public administration, education policy, counseling, or related field. Experience with Canvas and Qualtrics.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Must be able to work nights and weekends and provide own transportation.

Posting Details

Posting Number	22ST2838
Posting Open Date	08/23/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details	Old Queens

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement