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Administrative and Clinical Research Coordinator

Job Description

Neurology - Memory and Aging

Full Time


Job Summary

The Administrative and Clinical Research Coordinator will coordinate the Memory & Aging Center Autopsy Program under the supervision of the Neurodegenerative Disease Brain Bank Administrative Manager and the Principal Investigator, Dr. William Seeley. The position will be a combination of administrative support and research coordination duties. This position involves multiple responsibilities including education, enrollment, procurement coordination, and documentation for the successful operation of this critical program. The administrative component will involve tasks such as scheduling, reimbursements, and event/travel coordination for the Principal Investigator. The program requires 24/7 coverage of the autopsy pager, and the incumbent will share this on-call responsibility with the other members of the team and is contacted at the time of death to facilitate the procurement of donor tissue, frequently working with the Administrative Manager and Principal Investigator to problem-solve when unique autopsy situations arise (and occasionally addressing such situations independently.) S/he is responsible for maintaining contact with the cohort of living research participants and disseminating pathology reports to donor families.  Advanced planning with families, technicians, and funeral homes is imperative. The incumbent is one of two primary liaisons with the Department of Pathology, additional collaborators from outside organizations, and other dementia research centers. S/he is a public face of UCSF’s brain autopsy/donation program, representing the program at research events and addressing all questions from potential donors. S/he will also train autopsy pager coverage rotators who volunteer to coordinate procurements and ACRCs with the autopsy program.

Department Description

The Memory and Aging Center is an internationally renowned clinical research center with a diverse workforce of over 260 full time employees with offices and clinical research space located in the Sandler Neurosciences Building and multiple other buildings on the UCSF Mission Bay Campus.  The MAC provides clinical care for patients suffering from neurodegenerative disease processes; from this clinical population, external referrals, and direct recruitment efforts we enroll patients into more than 50 structured research protocols and/or treatment trials.  We are a California Alzheimer’s Research Center and a federal Alzheimer’s Disease Research Center.

The Memory and Aging Center (MAC) is the largest division within the Department of Neurology. The Department of Neurology is a teaching, research and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has over 230 faculty and academic employees, 290 staff positions, and 170 trainees including: residents, clinical fellows and postdoctoral scholars.

The Department has an annual operating budget in excess of $120M and has been the #1 recipient of NIH funding across all U.S. Departments of Neurology for the past 6 consecutive years, in addition to being the #1 recipient of philanthropic dollars across all departments at UCSF.

Our department’s mission includes delivering the most exceptional clinical care to our patients, leading transformative cutting-edge research, and training the leaders of tomorrow in both neurology and neuroscience. Our department’s faculty, trainees, and staff work at a University and in a community that values and embraces diversity and strives to make an impact worldwide through our global and public health efforts.

Required Qualifications

  • HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training.
  • Advanced interpersonal skills, including but not limited to teamwork and the ability to communicate frankly and compassionately with family members of dying patients and bereaved families
  • Ability to remain available 24/7 while taking call coverage
  • Advanced verbal and written communication skills, including critical thinking, active listening, persuasiveness, advising skills, and clear/concise communication at all times.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Windows.
  • Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects.
  • Proven ability to work collaboratively with other cross-functional teams and establish cooperative working relationships with patients, co-workers, & physicians.

Preferred Qualifications

  • Knowledge or experience in aging, end-of-life issues, and dementia
  • Proficiency with LAVA and APEX
  • Experience working with patients or study subjects
  • Knowledge of neuroscience, neuroanatomy, and pathology

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title


Job Category

Research and Scientific

Bargaining Unit

University Professional Technical Employees – Research Support Professionals Unit (UPTE-RX)

Additional Shift Details

Monday-Friday 8am-5pm

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