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OPERATIONS COORDINATOR
San Jose-Evergreen Community College District in San Jose, California
 
 
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Date Posted 08/27/2020
Category
Admin-Occupational and Environmental Safety
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 

Opportunity Type

CLASSIFIED EMPLOYMENT OPPORTUNITY

Position Title

OPERATIONS COORDINATOR

Posting Number

S2042

Close/First Review Date

08/02/2020

Department

Maintenance

Work Location

District Office

Position Status

Full Time

Salary Range

$63,057 - $76,971 Annual Salary (Range 96: Classified Salary Schedule Fiscal Year 2019-2020). Starting placement is generally at Step 1.

Benefits Summary

Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 18 paid holidays.

Position Description

POSITION SUMMARY

The Operations Coordinator reports to the Maintenance Supervisor located at the District Office. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 8:00 a.m. to 4:30 p.m.

This position is represented by the California School Employees Association (CSEA), Chapter 363.

POSITION PURPOSE

Under general supervision, organize and coordinate the day-to-day operation of the maintenance department and assure its overall efficiency and effectiveness; coordinate communications and the flow of paperwork, perform a variety of complex clerical, standard and advanced operational tasks and provide general support to assigned supervisor; process materials not requiring the immediate attention of the supervisor; prepare documents and materials using automated equipment.

DUTIES AND RESPONSIBILITIES

1. Assist supervisor in the administration and operation of the maintenance department, including coordination and implementation of policies and procedures for both emergency and normal maintenance operations.

2. Assist in the planning, care, and maintenance of District properties, buildings, and equipment.

3. Respond and follow up with customers on all maintenance issues in a timely manner.

4. Monitor work order systems, assign work to appropriate staff, follow through to completion and notifies originators of work completion.

5. Coordinate and set up district-wide operational services and inspections in areas such as grease interceptors, elevators, fire/burglar monitoring, cafeteria equipment, and hazardous waste shed, etc.

6. Search and contact vendors for quotes; plan and manage the services for back-flow devices.

7. Interact with outside consultants and contractors; prepare independent contractor agreements; and schedules meetings with contractors and assists in their needs.

8. Maintain a calendar of vendor service visits to ensure smooth operation of cafeteria.

9. Assist in obtaining operating elevator permits from governing agencies.

10. Prepare and maintain budget information and cost estimates associated with projects and facilities maintenance.

11. Order, receive, and maintains materials and supplies. Process invoices for payment.

12. Respond to routine inquires using standardized formats, and use judgment to refer unusual or complex inquires to supervisor.

13. Prepare and keep records of service reports by gathering, organizing, and summarizing information from a variety of sources.

14. Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

1. Organization, time management and standard office procedures.

2. Work Order System program such as SPMMS.

3. Familiar with independent contract agreements.

4. Emergency and disaster preparedness for facilities and equipment.

5. Principles and procedures of record-keeping and basic report preparation.

6. Record keeping principles and procedures.

7. Budget formulation, execution and control.

8. Vendor selection and service quotes review.

9. Modern office methods and equipment including computer terminal usage and office application software.

Ability to:

1. Explain policies, rules and regulations.

2. Work independently in the absence of supervision.

3. Determine work priorities and follow through on tasks.

4. Train, plan, and direct work of other employees

5. Make effective professional decisions based on available facts using considerable independent judgment and a required knowledge and experience in the field of building maintenance.

6. Understand the budget of maintenance services and recognize potential cost impacts related to maintaining District buildings.

7. Ability to operate a work order system ensuring that service orders are assigned, completed and closed in a timely manner.

8. Compile and maintain accurate and complete records and files; prepare reports

9. Communicate clearly both orally and in writing.

10. Establish and maintain cooperative working relationship with employees, vendors, and other public entities.

Required Qualifications

EDUCATION AND EXPERIENCE

1. Any combination of education, training and/or certification equivalent to: two years of college-level course work in a related area.

2. Two years of service related work experience. Lead experience is preferred.

District’s Diversity Requirements

  • Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.

  • Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications

1. Bilingual abilities, desirable.

Foreign Degree

For positions that require a degree or coursework:

Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.

All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.

Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

WORKING CONDITIONS

1. Typical office environment.

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of Fall 2019, with enrollment of approximately 17,933 students per semester, and an extremely diverse student population (Hispanic/Latino 43%, Black/African-American 4%, Asian/Pacific Islander 33%, American Indian/Native American 0.2%, White/Caucasian 10%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 41% Hispanic/Latino, 27% Asian/Pacific Islander, 4% Black/African American, 1% American Indian/Native American, 22% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Important Information

EQUAL OPPORTUNITY EMPLOYER STATEMENT

San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT

Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu

APPLICATION PROCEDURES
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.

1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (*See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).

Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.

OTHER APPLICANT INFORMATION

1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

*Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:

Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/

Education Records Evaluation Services
Website: www.eres.com

International Education Research Foundation
Website: http://www.ierf.org/

World Education Services
Website: www.wes.org

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