Coordinator/Advisor Student Support Services, TRiO Programs
Posting Number : S0276P
Classification : Staff
DBM Rating : C41
Position Number : 051
Position Type : Grant Funded
Status of Position : Staff - Full Time
Union Support Staff
FLSA : Non Exempt
The Coordinator/Advisor will interview and advise students in all aspects of the transfer process. They will monitor activities and collaborative efforts in accordance with established goals and objectives. Assist with student application and selection procedures for transfer institutions. Assist with staff trainings and other stakeholders using regulations, OMB Circulars, EDGAR, college policy and procedures. Plan college visits and other events designed to motivate students to transfer and graduate. Supervise all follow-up activities as directed by the project Director. The Coordinator/Advisor will also oversee the recordkeeping system that facilitates program planning, development and evaluation.
Reporting and Supervisory Relationships
This position reports to the Director of Student Support Services.
1. Work directly with the Director to ensure that the goals and objectives of the SSS project are met.
2. Provide financial aid and personal finance counseling to support SSS students achieve their educational and personal goals and off-set the cost of college attendance.
3. Provide academic advising and counseling information services to student participants through structured individual and group meetings.
4. Provide professional support and assistance in college-wide activities related to student admission, financial aid, academic advising, registration, orientation, graduation and overall guidance in an effort to meet program participant’s needs.
5. Coordinates programming relative to the SSS Project, particularly those related to recruitment, retention, graduation and transfer.
6. Support and participate in both in- and out-of-classroom lives of SSS participants in an effort to enhance their development and learning experiences.
7. Maintain detailed records of all aspects of students’ progress including academic, social personal etc. that would aid, or impede their overall success.
8. Monitor students’ academic progress vis-à-vis weekly faculty contact, phone calls, electronic communications and other written correspondence.
9. Assist in student outcomes research and institutional evaluation.
10. Assist the Director in developing and implementing strategies for increasing retention and graduation rates.
11. Design and implements workshops to enhance academic success.
12. Collaborates with varies departments and organizations to plan and organize SSS events.
13. Assist with budget planning and forecast.
14. Coordinate training for part-time staff.
15. Assist the Director with completing the programs’ Annual Performance Report.
16. Conduct appropriate referrals for students as necessary.
17. Actively engage in the promotion and marketing of the SSS project.
18. Assist with all aspects of program review and student retention efforts such as surveys, focus groups, orientation sessions, parent workshops and intervention groups.
19. Build and maintain positive working relationships with PSC faculty, administrators, and parents/guardians to assist program participants with academic advising, counseling, consultation, referral and information services.
20. Full-time coordinator/advisor will maintain a caseload of 100 participants within the grant project.
21. Performs other duties as assigned for the betterment of each program participant consistent with the role and required functions of this position.
Other Duties and Responsibilities
Working Conditions/Physical Requirements
The employee typically works indoors in an environment protected from the weather. Moderate travel may be required. Physical activities include the ability to carry appropriate recruitment materials sometimes weighing up to 40 pounds.
1. Bachelor’s degree in education, counseling or other human services field is required.
2. Demonstrated sensitivity and experience with students from low-income, disadvantaged educational backgrounds.
3. Demonstrated ability to assist students in a culturally diverse environment.
4. A minimum of two-years of experience advising, counseling or volunteer work in a related field and working with economically and educationally disadvantaged person.
5. FAFSA knowledge and experience in financial aid and financial literacy.
6. Working knowledge along with comfort level in assisting students with college and university admissions, transfer policies and financial assistance processes.
7. Proven commitment to target participant population.
8. Ability to work in teams.
9. Ability to maintain confidentiality.
1. Experience working with TRiO Programs.
2. Experience working in a community college.
3. Working knowledge of Title IV-Federal Financial Aid.
4. Outstanding programming skills designed at enhancing the quality of the academic and personal lives low-income, first-generation and disabled students.
5. Experience with Datatel Colleague.
Anticipated Work Hours and Days
Monday through Friday; 8:00 a.m. to 4:30 p.m.
Salary minimum starting-$49,694
Posting Date : 05/16/2022
Closing Date : 06/10/2022
Open Until Filled : Yes
Special Instructions to Applicants
All applications must be considered electronically. Illinois Governor Pritzker’s executive order to mandate COVID-19 vaccination and/or weekly testing on college campuses became effective Monday, Sept. 20, 2021. This mandate includes higher education personnel and students of Prairie State College.