Department of Neurosurgery
The Research Operations Officer (ROO) position will be required to oversee all aspects of the Department’s basic, translational and clinical research enterprise(s) located at Parnassus, Mission Bay and Mission Center Building. Reporting directly to the department’s Chief Administrative Officer, the incumbent will be responsible for managing and overseeing all administrative and financial aspects for post-award research management, compliance, payroll and reporting activities. The incumbent will provide direct research administration leadership to the department’s research faculty, postdoctoral fellows and resident trainees. Duties for the Research Operations Officer will focus on post-award management of extramural funds, liaison with RMS, compliance, reporting, academic and staff payroll activities.
Research Management Services (RMS) currently handles all pre-award activities and interfaces the department’s post-award team as needed. The incumbent will serve the primary liaison for RMS, department faculty and RSAs. The incumbent will recruit, train and supervise a team of RSAs – current FTE is 5 full time analysts plus one AA3. The Research Administration group is spread out between Mission Center Building and the Helen Diller Cancer Center Building(s). The Research Operations Officer will be housed at MCB and will need to travel to Diller for meetings, conferences, etc.
The Research Operations Officer will oversee and supervise Research Services Analysts (see org chart) in the management of these grants which total approximately $30,000,000 in appropriations and expenditures. The incumbent will also provide day-to-day oversight across all of the department faculty portfolio(s) in addition to their assigned portfolio and provide monthly reports on extramural funds to the department’s CFO and CAO. The Research Operations Officer will be responsible for hiring and assigning staff within the unit, supervising and monitoring the activities of all large program projects managed within the department (except for those housed at our SFGH/BASIC division). The incumbent will also oversee and facilitate research funding for our faculty who maintain joint research projects in other departments within the School of Medicine.
The Research Operations Officer (ROO) will be responsible for ensuring that the RSA(s) provide the full spectrum of post award services to the department’s faculty and academic staff in accordance with federal, state and local policies and guidelines. The incumbent will independently oversee the budget reporting and General Ledger Verification process for all Neurosurgery sponsored funds (federal, state, private, industry and contracts) that support the department’s research mission. In addition, the incumbent will review and approve on-line financial transactions that are processed through My Expense, Bear Buy, MPM (Magical PAF Machine), SRS and Peoplesoft for the department’s extramural funds and expenditures. The incumbent will review and monitor all Research Administration staff job duties and final end product. The incumbent will independently design, develop and implement financial systems, controls and policies for extramural funds in order to provide comprehensive and accurate reporting to the investigators, funding agencies and other constituents. The incumbent will independently coordinate the annual faculty salary compensation forms and responds to other HR matters as they relate to research personnel. Final products are sent to the CFO and CAO for the annual faculty salary compensation review process. The incumbent will independently ensure that all faculty salary renewals that affect extramural funds are done in a timely and accurate manner and report to the CFO/CAO on stats and progress related to renewals. This position will serve as the primary contact for space and facility issues for the research labs, will coordinate the Business Continuity Plans for the Labs and emergency action plans for the administrative office, research labs and other duties as needed and required. Research administration activities at our SFGH division will be handled by their Administrative Director.
The Research Administration Manager will perform other duties as assigned by CAO/CFO and Department Chair.
This position must ensure that the Department’s research funding resources are properly managed in accordance with campus, state and federal guidelines and policies. The incumbent must ensure that all research funds are monitored and verified on a bi-monthly basis to ensure that PI portfolios are properly expended and no deficits are incurred.
The Department of Neurosurgery at UCSF is one of the most pre-emanate neurosurgical departments in the country for clinical care, training and research. The Department is one the largest recipients of Federal grant funds in the School of Medicine, UCSF and has been number one in NIH funding for the past 13 years. The department is number one academic research publication productivity and recently named as one of the top Neurosurgery Training Programs in the country. The Department also ranks 4th in the nation for Neurosurgery & Neurology and is the number one Neurosurgery Department on the west coast (US News & World Report).
- Bachelor's degree in related area and / or equivalent experience / training.
- Minimum of 6 years of relevant experience.
- Minimum of 5 years of experience as a Lead/Supervisory/Manager.
- Previous experience in financial management & fund accounting principles.
- In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants.
- Demonstrated ability to negotiate mutually beneficial agreements.
- Knowledge of industry and grant funding best practices and procedures.
- Demonstrated ability to develop and manage grant writing skills / development programs.
- Management experience working in a union environment.
- Demonstrated ability to work independently; excellent organizational and interpersonal skills.
- Service orientation, strong management skills, leadership, sound judgment and decision making, critical thinking and creative problem solving.
- Demonstrated skills using common desktop / web applications; understanding of research enterprise databases.
- Ability to communicate clearly verbally and in writing to multiple constituencies.
- Master’s degree in a related field, or an equivalent combination of education and experience.
- Possess the knowledge, skills and abilities of both the funding agency and UCSF policies and guidelines for proposal submission, award receipt, expenditure and management of funds, and award close-out. Granting agencies include the NIH (inclusive of all institutes), Dept. of Defense, Centers for Disease Control, non-profit and private foundations, state agencies, other institutions, and UC Regents.
- Technical knowledge of implementing a variety of funding mechanisms: individual research grants, program project grants, SPORE grants, consortium grants, career/scholar awards, fellowships, training grants (individual and institutional), research contracts, clinical trial contracts, subcontracts, service agreements, consulting agreements, government contracts, small business awards, inter-campus agreements, etc.
- Knowledge of cost accounting standards, general fund accounting, purchasing rules, budgeting, financial projection, and business planning concepts.
- Thorough knowledge and understanding of staff personnel policy including compensation, benefits, bargaining agreements, and labor relations.
- Management experience working in a union environment.
- Knowledge of the UCSF School of Medicine consolidated budget process.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Job Code and Payroll Title
000381 CONTRACTS AND GRANTS MGR 1
Professional and Managerial
99 - Policy-Covered (No Bargaining Unit)
Mission Center Building (SF)
Additional Shift Details
Monday - Friday; 8:00 am - 5:00 pm