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The department of Physiology & Biophysics in the UW School of Medicine has an outstanding opportunity for a Grants Manager. Our department is built on the principles of integrity and service. These principles are the foundation of our contributions to the State of Washington, the UW, the international science community, and the broader public.
Our mission centers on three areas. Discovery: to explain physiological processes at the molecular, cellular, tissue, and organismal levels. Training: to provide high-quality, rigorous training that prepares students and postdoctoral scholars for science- and medicine-related careers. Communication: to disseminate scientific results and share our passion for science. Diversity, equity, and inclusion are woven throughout our department’s three mission centers. It is an integral part of student training, faculty professional development, and departmental life. We firmly believe diversity and equity promote intellectual curiosity, creativity, and rigor.
We are seeking a candidate to manage the post-award research administration of the department. Our department comprises 35+ primary and joint faculty members with research portfolios totaling more than $10 million. The grants manager reports to the department administrator. This position functions as an expert on grants and contracts administration and works to ensure funding sources are managed in a manner that conforms with sponsor, institutional, and departmental policies. This position serves as the primary liaison between department faculty, UW departments, and other units relevant to sponsored research, including the Office of Sponsored Programs, Grant and Contract Accounting, and the School of Medicine’s Administrative Business Center (ABC). Additionally, this position will take the lead in the department on procedures related to research administration for the UW Financial Transformation project.
Post-Award Grant Management:
• Exercises independent judgement and has delegated decision making authority regarding the management of sponsored grants and/or contract budgets for individual research programs for all principal investigators from set up to close out.
• Develop budgets for grants and provide guidance on budget management services to multiple sites within the department that have differing financial needs and sponsor requirements. Work requires the ability to determine needs of each individual unit and tailor the financial services to address each unit's unique situation
• Prepare complex budget reports and meet with principal investigators on a regular basis to provide budget projections and forecast trends tailored to the needs of the PI and address department financial concerns to secure financial viability for their individual research programs.
• Manage sponsored research progress reports and final status reports for grants and contracts
• Serve as advisor and meet regularly with faculty to ensure effort timeline commitments are met and supervise the faculty effort certification process.
• Monitor costing allocations for staff and trainees paid on sponsored research and advise unit staff regarding budgetary policies and procedures.
• Create and/or maintain protocols and documentation to identify delegation of authority from PI’s to applicable members of their research team and communicate to applicable department
• Independently resolve problems related to financial transactions, including monitoring expiring budgets, payroll distributions and assisting faculty with obtaining approvals for deviation from authorized procedures or expenditures.
• Evaluate unit programs through comparison of actual performance with budgeted/planned objectives; research and determine causative factors in expenditure trends; formulate and recommend corrective action.
Financial Transformation and Process Improvement:
• Serve as an active participant in Financial Transformation. Represent department as a change champion and effectively communicate process changes as necessary.
• Develop and implement process improvements across all aspects of sponsored research administration.
• Partners with center/ division leadership to support budgeting and spending plan for operating funds
Pre-award Grant Management Support:
• Primary department liaison with PIs, ABC Shared Services, GCA and OSP and proactively acts to ensure all required documentation and reporting is provided to meet sponsor deadlines.
• Oversee submission of Just in Time information and support development and updates for department faculty; advise on sponsor requirements regarding Office of Animal Welfare protocols; and support budget modifications as needed.
• Bachelor’s degree in Business, Finance, Research Administration, or related field.
• Minimum three years’ experience in research administration
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
• Prior experience in basic science and/or clinical research program in a large academic institution.
• Working knowledge of UW policies and procedures, particularly related to grant processing, and experience working with staff from UW operational offices (e.g., OSP, GCA, ISC, etc.)
• Prior experience with UW systems and databases, specifically SAGE, Workday, and MyFD
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.