• Job Type: Officer of Administration
• Bargaining Unit: n/a
• Regular/Temporary: Regular
• End Date if Temporary: n/a
• Hours Per Week: 35
• Salary Range: Commensurate with experience

Position Summary

Reporting to the CU-DLDRC Director, Division Chief, and Division Administrator, the Research Administrator will support Columbia University’s Digestive and Liver Diseases Research Core. This is an opportunity to work one-on-one with faculty as well as in teams to create compelling proposals that will further individual investigator studies and larger, divisional initiatives. The Research Administrator will assist faculty in the core with writing, editing, and strategic planning of individual as well as complex, multi-investigator, and multi-institutional grants. The incumbent will also facilitate the development, review, submission, renewal and management of grants (i.e. T32) in the division external to the core as needed.

Responsibilities

• Implement administrative policies of the CU-DLDRC.
• Work closely with Directors and Associate Directors of CU-DLDRC.
• Provide services in the areas of grants management procurement, financial oversight, scheduling and compliance.
• Guide and advise junior faculty, postdoctoral scientists, and students with their first research grant, career development, and/or fellowship submissions by ensuring that their proposals are clear, concise, and compelling through writing and editing assistance.
• Facilitate, manage, and coordinate the proposal’s by working with individuals at various levels and offices throughout the University to ensure successful integration of all grant components and compliance with all funding solicitation and sponsor requirement.
• Collaborate with PIs in developing project timelines and in the management of the proposal, from concept to submission.
• Assist Core, Program Directors and Advisory Board Members in implementing administrative commitments
• Oversee solicitation and review of Pilot and Feasibility (P/F) Awards.
• Coordinate activities of the Enrichment Program, including the annual scientific retreat, biweekly seminars.
• Oversee solicitation and review of applications for mini-sabbaticals to other DDRCCCs.
• Monitor core usage, assist the P/F program in tracking awardees success related to publications and grant funding.
• Tracks outputs, accomplishments and publications of CU-DLDRC members.
• Maintain DLDRC website and social media presence.
• Oversee preparation of DLDRC newsletter.
• Partner with DLD grants administration team, central offices and PIs in the submission of grant applications external to the core.
• Provide operational support to the management of large awards in the division.
• Identify large, multidisciplinary funding opportunities from federal and non-federal sources that capitalize on existing strengths and expertise at divisional level and communicate with sponsors as appropriate.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education, training, and experience, plus four years of related experience
• Significant experience using Microsoft Excel
• Ability to work under pressure with multiple and competing deadlines
• Highly organized, with excellent communication and follow up skills
• Ability to work as part of a team, with administrative, research, and financial staff

Preferred Qualifications

• Experience with management of pre-award and post award procedures and process in a large and highly complex organization
• Familiarity with the University's complex financial system modules such as FFE, DARTS, WEBSAF, FINSYS, DATAWAREHOUSE, and Budget Tool
• Knowledge of Federal, State, and University policies and regulations regarding the receipt and administration of grants and contracts

Other Requirements

• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.