How to Apply: The Rockefeller Foundation has retained Russell Reynolds Associates to advise on this appointment. To apply for this role please send a copy of your CV and a Statement of Suitability to email@example.com, including the role title and reference 2204-056NA in the email subject line.
The Rockefeller Foundation convenes grantees, partners and thought leaders all over the world to drive the progress of programmatic strategies. The Foundation's Foundation Services team is responsible for the logistical oversight of various events in the New York office each year and maintains the facilities, employee systems, and global operations to positively impact company culture. The New York office is currently undergoing a transformation with a significant expansion underway to accommodate a strategic increase in events.
The Vice President, Foundation Services reports to the Chief Administrative Officer and will work to create a vision and strategy to support the organizational business processes, program needs and goals. This position works closely with leadership and a team of global office managers across regional offices (Bellagio, Nairobi, Bangkok, and London) to centralize global procurement and compliance for the Foundation. This is a demanding multidisciplinary role, requiring significant leadership and decision-making and managerial responsibility. One of the core responsibilities of this position is to secure sound and applicable policies.
Principal Duties and Responsibilities
- Place ESG strategies at the core of the foundation services portfolio by:
- Re-aligning the foundation services team’s deliverables to support the Rockefeller Foundation’s global impact.
- Adopting energy-saving and eco-forward workplace management and strategic sourcing practices that are both robust and cost-effective.
- Drive operational excellence and venue management for the top-notch convening capability the Foundation is adding to its New York Headquarters, by cost-effectively scaling resources and through venues management, to meet the continuously varying needs of our programming.
- Build and sustain best-in-class systems and business processes, in close collaboration and integration with especially IT, Finance and HR.
- Manage the spend profile of the Foundation to ensure alignment with supplier base and to continually improve and re-evaluate purchasing activities.
- Expand upon our current purchasing activities to embrace all activities within the procurement cycle; from specification to receipt, payment for goods and services, optimization of our vendors diversity profile, to sourcing business process support where the labor market would increase impact.
- Optimize indirect procurement processes, including for travel, real estate, IT, events, and security.
- Implement and oversee effective category management for a portfolio that includes real estate, procurement and contracting, facilities (including cafeteria services), IT, security, temporary labor, travel, risk, and events management.
- Optimize the usage of our office spaces by managing access and security, health and safety, and infrastructural needs; Advance workplace sustainability by implementing contemporary ESG standards in procurement, venue, facilities, and property management.
Education, Experience and Skills
The successful candidate will have a proven track record in strategic category management with experience leading a large organization in a world-class operational environment. They will have had significant exposure to best practices in the areas of procurement, facilities management, and business processes. Consequently, an individual with the broad business acumen to interact with general management at a senior level is critical, as is a team and relationship orientation that will promote the procurement initiative through persuasive means.
Specifically, the leader should have:
- Minimum 10+ years of Operational or Facilities Management experience.
- Demonstrated track record for developing effective category management
- BS or BA in Business Management, Finance, Operations, Engineering or a Related Area, Master's Degree preferred.
- Experience conducting financial analyses, analyzing supply markets, identifying sourcing value levers, executing competitive RFPs, and leading supplier evaluations and negotiations in support of company requestors and to ensure cost optimization.
- Experience creating, implementing, and tracking supplier performance metrics and analyze spend and trends versus budget. Ensuring integrity of savings tracking and reporting efforts and work with the financing team as well as requesting departments to ensure realization of negotiated savings.
- Demonstrated ability to develop spend analysis for all categories and create sourcing strategy for new and existing suppliers.
- Ability to build strong relationships with key stakeholders across the organization to agree on business goals and key requirements.
- Experience supporting senior leadership and managers in driving overall procurement strategy, policies, and procedures.
- Strong insight and experience with the New York City cultural and convening environment.
- Demonstrated leadership and ability to lead change
- Strong inter-personal skills
- Familiarity and ease with a variety of cultures and comfort with diverse groups
- Strength of personality and robustness of intellect
- Sound judgment combined with humility and a focus on personal development and continued learning
Qualifications and Competencies
- Executing for Results
- Execution: Has strong project management skills; manages their own time well and provides the necessary guidance and direction to others that allows them to successfully meet deadlines; has a sense of urgency and takes responsibility for their work and how it impacts the rest of the team; can juggle multiple tasks simultaneously; employs attention to detail with their work and has high standards for accomplishing their work.
- Integration: Accesses functional and substantive expertise organizationally and accomplishes their work with inclusiveness and collaboration.
- Relationships and Influence
- Partnership and Relationship Building: Has strong professional presence and can be seen as a key representative of the organization; has intercultural knowledge and appreciation; and possesses strong strategic partnership-building skills.
- Communication: Has excellent interpersonal abilities including strong listening, writing and verbal skills; demonstrates assertiveness and effectiveness in presenting their ideas to a variety of internal and external audiences and for multiple and diverse purposes.
- Setting Strategy
- Visionary: Anticipates future opportunities and consequences, demonstrates an innovative and flexible approach to work, and can organize chaos into a coherent plan and implement it well.
- Innovation: Pushes others to innovate and think differently and constantly improve how we do things. Creates an environment where innovation, agility and prudent risk taking can flourish.
- Driving Change: Demonstrates passion for change and for building a world class Workplace Management function. Removes barriers to change and acts decisively to provide clarity to team.
- Leading Teams
- People Management: Has the skills to manage a team of administrative staff and approaches managing people as one that employs teambuilding, skill-building and overall staff development and engagement.
- Leadership: Thinks innovatively and creatively about their work, has strong negotiation skills which enable them to work effectively and efficiently across a large amount of work, people and all internal and external constituencies and demonstrates accountability for their work.
- Diversity, Equity, and Inclusion:
- Committed to the mission of the Foundation, to inclusion, equity, and diversity in every aspect of your work, and to challenging conventional wisdom through evidence, reason, and amplifying dissenting, unconventional, and marginalized voices.
The Rockefeller Foundation is proud to offer a competitive compensation and benefits package that includes: comprehensive health insurance coverage, generous retirement savings plan with employer match and contributions, vacation and personal leave, safe and sick leave, summer hours, flexible work arrangements, tuition reimbursement and student loan repayments, an Employee Assistance Program, backup childcare and family support services, life and disability insurance, legal and identity theft services, paid family leave, semi-annual volunteering opportunity and gift matching program, and much more.
As an organization, we focus on six values to advance our culture and to continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted and Equitable. We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It’s not only the right thing to do – we couldn’t make an impact without the diverse perspectives and experiences of our team members. We expect all employees at the Foundation to contribute by developing their unique perspective and talent, and to challenge conventional wisdom through evidence and reason, and by amplifying marginalized voices.
The Rockefeller Foundation is committed to the principles of equal employment opportunity and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, or liability for service in the United States Armed Forces.
The Rockefeller Foundation is an Equal Opportunity Employer.