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Events Planner
University of New Mexico in Albuquerque, New Mexico
Date Posted 05/18/2022
Admin-Conference And Events Administration
Employment Type
Application Deadline Open until filled

Events Planner
Requisition ID req20260
Working Title Events Planner
Position Grade 11
Position Summary

The UNM Comprehensive Cancer Center (UNMCCC) Research Administration (CCRA) office is seeking a knowledgeable, detail-oriented Events Planner to provide essential administrative support within the office. This position will primarily engage with faculty and staff of the Cancer Center providing support for research related events, with additional responsibilities providing programmatic support for UNMCCC Research Programs. The Events Planner will plan and coordinate day-to-day administrative and operational activities related to research events such as lectures, meetings, and retreats as well as assist with data management and various other administrative tasks. Duties typically include event planning and logistics, event administration and facilitation, event marketing, data collection, purchasing, and budget management.

Specific details of job duties and responsibilities are:

·         Provides administrative support in the development, implementation, and marketing of UNMCCC research events.

·         Serves as a principal liaison between faculty and staff on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, and special projects.

·         Monitors and administers program/project revenues and expenses; may develop or participate in the development of event budgets for the program.

·         Writes, edits, and coordinates promotional materials, informative emails, and/or brochures, as appropriate to the program or event.

·         Prepares scheduled and special reports; maintains program/project records and information.

·         Performs clerical and administrative support tasks, including creation, typing, and editing of program correspondence, meeting minutes, purchasing documents, reports, event documents, and other publications.

·         Assists with data collection and organization for large programmatic grants.

·         May perform specialized activities of a programmatic nature in direct support of accomplishing program objectives and protocol.

·         May supervise and train lower level staff, student employees, volunteers, and/or interns, as appropriate.

·         Performs miscellaneous job-related duties as assigned.

The University of New Mexico Comprehensive Cancer Center is the Official Cancer Center of New Mexico and the only National Cancer Institute-designated Cancer Center in a 500-mile radius. Its 146 board-certified oncology specialty physicians include cancer surgeons in every specialty (abdominal, thoracic, bone and soft tissue, neurosurgery, genitourinary, gynecology, and head and neck cancers), adult and pediatric hematologists/medical oncologists, gynecologic oncologists, and radiation oncologists. They, along with more than 600 other cancer healthcare professionals (nurses, pharmacists, nutritionists, navigators, psychologists and social workers), provide treatment to 65% of New Mexico’s cancer patients from all across the state and partner with community health systems statewide to provide cancer care closer to home. They treated 13,578 patients in 105,748 ambulatory clinic visits in addition to in-patient hospitalizations at UNM Hospital. A total of 1361 patients participated in cancer clinical trials, including 544 (40%) patients who participated in clinical trials testing new cancer treatments that include tests of novel cancer prevention strategies and cancer genome sequencing. The more than 102 cancer research scientists affiliated with the UNMCCC were awarded $36.2 million in federal and private grants and contracts for cancer research projects. Since 2015, they have published 930 manuscripts, and promoting economic development, they filed 136 new patents and launched 10 new biotechnology start-up companies. Finally, the physicians, scientists and staff have provided education and training experiences to more than 530 high school, undergraduate, graduate, and postdoctoral fellowship students in cancer research and cancer health care delivery. Learn more at http://cancer.unm.edu .

See the Position Description for additional information.

Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

·         Ability to make administrative/procedural decisions and judgments.

·         Ability to coordinate and organize meetings and/or special events.

·         Experience in planning, implementing and executing events.

·         Experience in project management.

·         Clerical, word processing, and/or office skills.

·         Expertise in the use of personal computers and related software applications.

·         Skill in organizing multiple tasks and prioritizing duties.

·         Strong interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

·         Record and database maintenance skills.

·         Ability to lead and train staff and/or students.

·         Ability to interact with students, faculty and/or staff in a team environment.

·         Knowledge of finance, accounting, budgeting, and cost control procedures.

·         Knowledge of communication principles, media, and marketing techniques.

·         Ability to gather data and generate reports.

·         Advanced writing and editorial skills.

·         Experience with UNM purchasing policies and procedures.

Additional Requirements Finalists should be prepared to provide official educational transcripts if selected for hire.
Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact.
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department Research Administration (099K)
Employment Type Staff
Staff Type Term - Full-Time
Term End Date 1 year from date of hire
Status Exempt
Pay $2,964.00 - $4,078.46
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required No
For Best Consideration Date 5/31/2022
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

APPLICANT: Please complete the official application; making sure to include all prior work experience and average hours worked per week. Attach your Current Resume; listing three former or current Supervisor References. Attach your Cover Letter that details how your experience matches the position as described above; including any Preferred Qualifications.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Requesting an Accommodation

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and University of New Mexico policy, if you have a disability and would like to request an accommodation in order to apply for a position with the University of New Mexico, or if you cannot use the online application system, please contact Human Resources at hrpr@unm.edu (505) 277-4777 for assistance with the application process.

Other links:

  • New Mexico Inspection of Public Records Act (IPRA)
  • Campus Safety (Clery Act)

Equal Opportunity Employer

The University of New Mexico is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to hiring and retaining a diverse workforce and are dedicated to the goal of building an inclusive and pluralistic faculty and staff. We are committed to teaching and working in a multicultural environment. Visit the links below for more information regarding our commitment to affirmative action and equal opportunity: Equal Opportunity, Non-Discrimination and Affirmative Action at the University of New Mexico Equal Employment Opportunity is THE LAW.

Visit the links below for more information regarding our commitment to affirmative action and equal opportunity:

  • Equal Opportunity, Non-Discrimination and Affirmative Action at UNM
  • Equal Employment Opportunity is THE LAW

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