Position TitleCoordinator, HR Faculty Services (Part Time)
Open Internally or ExternallyExternal
If faculty, tenure track statusNot Applicable
Reports to (title)HR Director Faculty Services
DepartmentHuman Resources - Faculty Services
Job CategoryPart-Time Staff - Variable
Starting Salary$17.28 - $19.05
Job Open Date05/11/2022
Open Until FilledYes
Salt Lake Community College is Utah’s largest college with the most diverse student body, serving more than 60,000 students on 10 campuses and with online classes. The HR Coordinator, Faculty Services (Part-time) supports the Director of Faculty Services in Human Resources and will be dedicated to Adjunct Faculty Services which include assisting the College Academic Department with adjunct faculty hires, job advertising, daily payroll transactions, and special projects. The Human Resource Office operates within SLCC’s People and Workplace Culture.
Essential Responsibilities and Duties
Become familiar with, and abide by, all college policies with immediate priority given to those policies that govern interactions with colleagues, staff, administrators, and departments throughout the organization.
Follow established Human Resources recruiting practices and communicate policy, procedures and practices with departments; enter and retrieve data on finalist for criminal background checks and drug tests, ensure the receipt of official transcripts from Adjunct Faculty, and coordinate advertising between department and posting agencies.
Review with the Director of HR Faculty Services any inconsistent results with Adjunct drug screens or background check results.
Coordinate adjunct job postings with Associate Deans and/or Program Managers.
Maintain and update adjunct applicant postings and pools as necessary.
Verify PAFs and attached documents; checking personnel data, entering data into human resource information system and coordinating with the budget and payroll office to ensure employees are paid on-time and accurately; maintain log of pending payroll action.
Track and follow-up on the receipt of all official transcripts per SLCC Hiring Policies to maintain accreditation standards.
Process updates/changes to employment forms ensuring accuracy.
Update internal resources associated with hiring (PARS) in timely manner, act as a partner to the PWC On-boarding team, and ensure streamlined hiring processes and accuracy.
Train hiring managers on college recruitment processes; train and provide troubleshooting for users with HR systems and the Adjunct Teaching Agreement Database; assist in training of internal business customers on related HR topics as assigned.
Assist applicants through the applicant portal system and address applicant concerns regarding the system or the hiring process.
Provide verification of employment correspondences by phone, fax or written.
Perform research for GRAMA requests as requested.
Collect all documents from the search committees, organize and file search committee folders
Demonstrate business professionalism and adhere to sensitive and highly confidential information
Update Faculty Credentials and partner with Scheduling and Academic Services to update the online SLCC Catalogue.
Other duties as assigned.
Two+ (2+) years experience in Human Resource
Previous office experience
1. Associate Degree with 2 years experience in Business/HR setting.
2. High School Diploma/GED with 3 years experience in Business/HR setting.
Part-time experience will be considered towards Full-time years, if applicable.
Knowledge, Skills & Abilities
Knowledge and practical use of Microsoft office products (Work, Excel and Outlook)
Empathy, active listening, optimism, and caring about others’ success
Strong work ethic coupled with attention to details
Flexible and adaptable to change
Knowledge of spreadsheets, word processing, presentation, reporting, human resource system and applicant tracking software (ATS)
Familiar with federal and state regulations, human resources programs and related College policy; i.e: FMLA, ADA, OWBPA, GRAMA, HIPAA, COBRA, ADEA, FLSA, USERRA, Employment Eligibility, EEO, E-Verify, Employment Law, etc.
Knowledge of college policies and procedures
Become familiar with The Faculty Handbook for Compensation and Workload
Knowledge of college administrative software including imaging software, business English, writing and vocabulary, business math and statistical analysis.
Ability to collect and analyze data and information
Ability to troubleshoot problems and respond to inquiries in a timely manner
Ability to facilitate work groups with subject matter experts to gather information
Ability to write and communicate effectively and concisely
Ability to perform research and prepare reports and make presentations
Ability to work with sensitive and highly confidential information and keep data secure
Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.
Be familiar with the Faculty Tenure and Rank processes.
The College limits part-time employees to 125 hours per month in conjunction with any and all positions held.
Full consideration will be given to applicants who apply on or before the priority review date indicated above.
NOTE: Part-time experience will be considered towards Full-time years, if applicable.
Successful completion of a criminal background check may be required for this position.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.