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Assistant to the President
Santa Fe College in Gainesville, Florida
Date Posted 05/05/2022
Executive-President and Chancellor
Salary N/A -  
Employment Type Full-time
Application Deadline Open until filled
Job Details
Assistant to the President
President's Office

Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  

Compensation: Salary is $69,009.36. Employed through Spherion assigned to work at Santa Fe.

The purpose of this position is to support the President and the President's Office in its furtherance of the college's mission and goals by completing assignments as directed by the President, including writing and research; preparing written and oral presentations for the President, members of the District Board of Trustees (hereafter “Trustees”), and college representatives as designated; and assisting in the communication of key developments relating to the college in a professional manner. This position will also attend community events and may represent the college as needed. The Interim Assistant to the President must have the ability to articulate a wide variety of subjects using the President’s “voice.”

  • Writes and prepares speeches, introductions, welcomes, comments for panel discussions, and visual presentations, other public remarks at the college, in the community, and at the state and national level. The long list of speaking engagements includes, but is not limited to, commencement ceremonies, groundbreakings and building dedications, remarks to visiting delegations, as well as remarks at annual events that include the Women of Distinction ceremony, East Gainesville Instruction community forum, and the State of the College address in Bradford County. 

  • Writes and prepares written presentations and journal articles with citations, including those delivered for audiences at state and national education organizations. These include the American Association of Community Colleges, the American Council on Education, the League for Innovation in the Community College, The Florida College System Council of Presidents, and the Association for Florida Colleges.

  • Composes letters of recommendation, endorsement, congratulations, condolence, thank you and others as assigned.

  • Drafts college-wide messages; releases for NewSFeed; and messages for publications that include the college catalogue, viewbook, commencement program, Alachua Region Science and Engineering Fair program and East Gainesville Instruction newsletter.

  • Prepares (from dictation) and edits written material for the Friday Messages to the Trustees, under the direction of the President and with assistance from the Executive Assistant to the President, as well as edits Board minutes, prepared by the Executive Assistant to the President.

  • Prepares presentations,  commencement speeches and remarks for Trustees as requested.

  • Serve as public relations and communications advisor to the President responsible for strategic communications and public relations strategies that support the President’s vision, mission, and strategic priorities of the college.

  •   Ensures valuable communication between the Office of the President and the public

  • In conjunction with the President, coordinate activities and communication strategies that build awareness, relationships, and local, state, and federal and community support for the College’s vital impact and its myriad of offerings and opportunities.

  • Provide supervision for student interns.

  • Researches a broad range of topics, including those relating to state government, higher education, and local initiatives for the President.

  • Prepares a comprehensive legislative communication plan that span before, during and after the legislative session.

  • Collaborates with the marketing and communication area and the Communications Manager to ensure broad internal and external communication of institutional priorities, initiatives, opinion editorials, updates, press updates and all matters of information and importance.

  • Along with the Executive Assistant to the President, maintain the President’s Office webpages.

  • Maintain strong relationship and alignment with the college Communications Manager.

  • Attends community / public events as determined by the President.

  • In collaboration with the Executive Assistant to the President research and gather information for events and activities where the Trustees’ and /or President’s participation/attendance has been requested.

  • Aid in the coordination of Convocation and other presidential related events.

  • Develops and produce Annual Presidents Report publication for distribution to stakeholders

  • Serves on the President's Executive Leadership Team, Cabinet and Coordinating Council and attends and takes minutes at the District Board of Trustees meetings as backup for the Executive Assistant to the President.

  • Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

  • Provides service excellence through courteous, informed, accessible, and professional engagement.

  • Performs other duties as assigned.

Reports to: President

Required: A Bachelor’s degree in Communications, Public Affairs, Journalism, or related field plus six (6) years related work experience required. Must be able to take dictation and develop visual presentations.

Additional Requirements:  A criminal background check will be conducted.

Preferred:  A Master’s degree is preferred.

Knowledge, Skills and Abilities:   

  • Ability to work successfully in a multicultural environment.

  • Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

  • Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

  • Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Must be able to multi-task and handle a variety of assignments simultaneously.

  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

  • Relationship Management – able to personally provide a high level of interactive service to others, including building relationships and addressing identified needs.

  • Ability to anticipate stakeholder communication needs and communicate in a way that ensures understanding across multiple audiences  

  • Results Orientation – proven ability to set and exceed established targets.

  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

Application Process:  All applicants must submit a completed online information sheet, a cover/intent letter, an up-to-date resume/curriculum vitae, three (3) letters of reference, writing sample of prior work and one page Philosophy of Higher Education paper as requested.

Letter of Intent, Letter of Recommendation 1, Letter of Recommendation 2, Letter of Recommendation 3, Resume/Curriculum Vitae, Writing Samples
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