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Academic Affairs Coordinator
Northwest Florida State College in Niceville, Florida
Date Posted 03/01/2022
Admin-Administrative Assistants
Admin-Other Administrative Positions
Salary $30,527 -  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled

Academic Affairs Coordinator


SALARY: $30,527

LOCATION: Niceville Campus


The Professional I – Academic Affairs Coordinator is directly accountable to the Associate Director of Academic Operations for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

Duties and Responsibilities.

  • Serve as a liaison to the State Common Course Numbering System Office (SCNS) to include submitting new and revised course for approval, statewide general education update reports, and any requests made on their part; coordinating all course changes with the Academic Records & Enrollment department.
  • Update the Banner Course Catalog regularly with course changes, additions, inactivations, and prerequisite updates approved by the Curriculum Work Group.
  • Coordinate activities of the regularly scheduled Curriculum Work Group, including preparing the agenda, submitting minutes for approval, and performing follow-up actions as needed in collaboration with the Student Success division.
  • Monitor the State Department of Education's Curriculum Frameworks for program additions, changes or deactivation and monitor state pre-requisite manual changes for curriculum changes.
  • Approve Ad Astra reservations, program the final exam schedules for fall and spring terms, and schedule classrooms using sandboxes and scheduling guidelines.
  • Serve as a point of contact for all College Catalog revisions/changes for courses and programs in the College's catalog software platforms and maintain a detailed spreadsheet of all curriculum changes/revisions for historical recordkeeping.
  • Create a Board of Trustees memo with supporting documentation in collaboration with Student Success regarding any catalog changes made for the upcoming academic year.
  • Assist the Vice President of Academic Affairs with updating the Curriculum Procedures and Guidelines Handbook, Academic Affairs LMS shell, and Faculty Handbook on an annual basis.
  • Prepare a course fees document for Board of Trustees approval on an annual basis, project revenue, and update course fees in the Banner course catalog as needed.
  • Work with the NWFSC SACSCOC liaison in the reporting process of substantive changes based on Curriculum Work Group recommendations.
  • Assist in preparing the upcoming Academic Calendar.
  • Assist with and maintain progression timelines for Academic Deans, Chairs, and Directors throughout the process of starting new programs, creating new, changing, or inactivating courses when needed.
  • Conduct research as needing to inform the potential start-up of new programs or closure of programs as requested and supervised by academic leadership.
  • Lead training sessions on curriculum processes and assist with the coordination and delivery of other professional development opportunities as needed.
  • Assist with guided pathway projects such as program mappings in the College Catalog, metamajor alignment in collaboration with the Student Success division, and suggested course sequencing for duel enrollment students.
  • Monitor all local and state articulation agreements for curriculum impact.
  • Assist with maintaining the Faculty Qualifications chat for all course prefixes in accordance with SACSCOC recommendations.
  • As a part of the college's risk management tool annual mandatory compliance training is required.
  • Perform other duties as assigned.


  • Minimum of a Bachelor's degree required.
  • A minimum of two to four years relevant work experience required.
  • Proficiency in Microsoft Suite (Outlook, Excel, PowerPoint, Word) required.
  • Detail oriented and able to multi-task effectively.
  • Pro-activeness and willingness to take initiative.
  • Excellent teamwork and customer service skills.
  • Demonstrated excellence in written and oral communication.
  • Strong interpersonal and organization skills.
  • Discretion regarding student and personnel matters.
  • Work experience in the higher education setting preferred.
  • Proficiency in Microsoft Suite (Teams, OneDrive, SharePoint) preferred.

How to Apply

Please provide a complete application package that includes all of the following:
1. NWF State College Application.
2. Resume.
3. A cover letter explaining why you consider yourself qualified for this position.

Application Deadline: Review of applications will begin immediately. Position open until filled.

To apply for this position, please visit our website: https://nwfsc.interviewexchange.com, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWF State College prohibits any form of discrimination on the basis of age, color, ethnicity, disability, marital status, national origin, race, religion, pregnancy, genetic information, or gender in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWF State College is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace

Direct Apply Link : https://nwfsc.interviewexchange.com/jobofferdetails.jsp?JOBID=142997

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