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Program and Event Coordinator
Kodiak College in Kodiak, Alaska
 
 
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Date Posted 02/23/2022
Category
Admin-Other Administrative Positions
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

Program and Event Coordinator

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JOB NO: 518732

CLASSIFICATION: Administrative Professional 2

GRADE : Grade 80 (9% GeoDiff)

WORK TYPE: Staff Full-time

ADMINISTRATIVE UNIT : University of Alaska Fairbanks

SCHOOL/BUSINESS UNIT:UAF Alaska Sea Grant and MAP

LOCATION: Kodiak

CATEGORIES: Administrative/Personnel, Business/Accounting/Finance

Position Summary:

Alaska Sea Grant seeks an energetic Program and Event Coordinator to work from the renowned Kodiak Seafood and Marine Science Center in beautiful Kodiak, Alaska! The successful candidate will be on the management team and help continue the legacy of positive impact throughout Alaska.

Duties:

MANAGEMENT Actively participate in the Alaska Sea Grant management team, provide input on strategic planning, be a part of the whole Alaska Sea Grant team to move Alaska Sea Grant forward with its strategic goals, and recommend methods to improve effectiveness and efficiencies of programs or administrative activities. Supervise staff at KSMSC, guide staff towards meeting goals specific to the management of activities and facilities of KSMSC.

REPORTING Write reports, including gathering and assimilating narrative and financial information that meets the specific requirements of a variety of federal, state, and private funding requirements.
PROGRAM COORDINATION Manage administrative and business needs of Alaska Sea Grant staff and faculty in conjunction with the Program Administrator and other staff. Identify new funding sources. Follow current or create and improve new policies and procedures that maximize effectiveness while following university policies and procedures. Serve as coordinator of the Kodiak Seafood and Marine Science Center: perform day-to-day administrative functions (such as answering phones, keeping facility contact info points updated, maintaining visually pleasing and relevant displays, keeping conferences systems operational), provide customer service for the public, provide hospitality for guests, provide administration support for the KSMSC recharge center, communicate frequently with extension faculty about KSMSC activities, etc. Share information with others and facilitate the open exchange of ideas and information.
EVENT COORDINATION Serve as an active member of the Alaska Sea Grant team to lead administrative coordination and communication of events. Events include online or in person workshops, trainings, conferences, meetings, receptions, presentations, classes, and more. Events range in size from a few participants to several hundred and are held throughout Alaska. Event coordination includes administration, planning, and implementation of events, and can include event advertising, event planning, coordinating event registration and tracking, drafting and administering budgets, securing venues, coordinating Alaska Sea Grant guest travel with UAF Travel Customer Service Office, gathering event data for reporting, providing others working on events with everything they need in order to perform their steps in hosting events, etc. Produce and disseminate information, news, events, stories and other products on social media, regular newsletters, and the website.

UAF Alaska Sea Grant (alaskaseagrant.org) seeks an energetic Program and Event Coordinator to work from the renowned Kodiak Seafood and Marine Science Center in beautiful Kodiak, Alaska! This position offers a dynamic and collaborative environment and opportunities to build professional relationships with leading scientists and practitioners in marine-related outreach, research, and education throughout Alaska. The successful candidate will lead administrative coordination and communication of events; support and manage team integration; develop and maintain connections across people, projects, and organizations; synthesize program activities for diverse audiences; serve administrative and business needs of Alaska Sea Grant staff and faculty; and be the point of contact for the Kodiak Seafood and Marine Science Center (KSMSC).

The ideal candidate is a leader, able to see the big picture without overlooking the details, fosters a positive and responsive team environment, and can quickly adjust to dynamic schedules and requirements.

Due to the in-person work duties required of this position, only limited remote work options might be considered. Occasional travel required, up to once per month and usually within the state of Alaska.

KNOWLEDGE/SKILLS/ABILITIES:

This position works with the Alaska Sea Grant faculty and staff, people from various institutions, universities, government agencies, and the general public. This person must be diplomatic, be able to listen, communicate effectively, and recommend solutions and resources. The individual must be self-motivated and able to create and implement new ideas and decisions. They must work within budget and time constraints and have the knowledge, skills and abilities described below.

Work is performed under general direction. The ability to manage multiple duties, tasks and projects as well as efficiently delegate and oversee project timelines. Knowledge of business applications and accounting processes. Strong organizational skills, attention to detail, ability to work well independently, and be able to remain flexible under frequent pressure of sudden deadlines, short-notice changes, and conflicting priorities.

Strong analytical and computer skills which cover a broad range of software applications.

Ability to understand and solve complex situations applying resourceful solutions. Must be self-motivated, with the ability to create and implement new ideas and approaches. Initiative, creative thinking and problem solving as well as writing, editing, and data entry skills. Ability to work independently, prioritizing and adapting to dynamic and varied situations and to solve complex problems.

Knowledge of the state of Alaska and strong understanding of the mission of the program. Initiative, creative thinking and problem solving as well as writing, editing, and data entry skills.

Excellent verbal and written communication skills to work with a widely varied and culturally diverse audience.

Advanced leadership skills. Knowledge of management methodologies. Strong customer service orientation. Ability to build and maintain morale.

Ability to use or quickly learn to use tools including but not limited to Google suite tools, WordPress, Microsoft Office tools, Zoom, and Adobe tools.

Preferred Knowledge, Skills and Abilities:

Knowledge of grant management and federal program reporting policies and knowledge of University policies and procedures. Ability to manage budgets.

TYPICAL EXPERIENCE:

Bachelor's degree in Business Administration, Public Administration, Rural Development, Biology, Marine Sciences, or relevant field with five years relevant experience, or an equivalent combination of training and experience in research or professional administration/program management.

REQUIRED EDUCATION OR TRAINING:

Bachelor's degree in related field and five years relevant experience, or an equivalent combination of training and experience. Master's degree preferred.

This is a full-time, Grade 80, minimum $30.76, DOE, 12-month position complete with a competitive salary and UA employee benefits package. UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.

To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

Applicant Instructions:

Please attach a resume, cover letter, and the names and contact information (email and phone number) for three (3) professional references with your application.

Review Date:

This position is open until filled with the initial applications review taking place on February 21, 2022. To ensure consideration please apply by 11:55 pm Alaska Standard Time, February 20, 2022.

UAF COVID-19 Requirements:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA or WHO authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire’s start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200

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