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Educational Program Assistant 2
University of Connecticut in Storrs Mansfield, Connecticut
 
 
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Date Posted 12/28/2021
Category
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled
 
 
 
 
 

JOB SUMMARY

The College of Liberal Arts & Sciences seeks applicants for a full-time position as an Educational Program Assistant 2 for the Department of Molecular & Cell Biology. Under the direction of the Departmental Administrator, provides programmatic and administrative support to the Molecular & Cell Biology department including personnel, project, and event management. The incumbent is expected to work independently, within the defined guidelines established by the program and the supervisor.

DUTIES AND RESPONSIBILITIES

  • Performs office management duties in processing administrative, academic, financial, payroll, and immigration paperwork.
  • Serves as a resource to individuals and groups on matters related to program activities and administrative policies and procedures.  Act as departmental spokesperson with undergraduates, graduate students, parents, faculty, staff, administrators, and outside parties regarding department policies and procedures.
  • Compiles and maintains resource materials and program information.
  • Maintains data on the progress of majors, undergraduate students, graduate students, and postdoctoral trainees, as well as other departmental data necessary to report to accrediting agencies and to apply for external funding.
  • Provides assistance on purchasing for the department (liaises with contracted vendors, evaluates costs) and associated receiving.
  • Process payroll related to professional, classified, graduate, special, and student employees.
  • Manages internal communications to faculty, graduate students, and staff.
  • Manages all aspects of special events and outreach programs such as graduate recruitment, department seminars and colloquium, faculty search interviews, etc., including catering, speaker travel arrangements, event itineraries, event advertising, expense reimbursement, and honorariums.
  • Processes faculty and graduate student travel and reimbursements and other related fiscal documents.
  • Act as support staff for the Courses and Curriculum, Graduate Recruitment, and Departmental Retreat Committees.
  • Hire, train, and supervise student workers, and process associated Smart HR transaction and time card processing for the department.
  • Other duties as assigned.
  • MINIMUM QUALIFICATIONS

    • Bachelor's degree or equivalent combination of education and experience.
    • Two to three years experience in a responsible administrative support position which demonstrates thorough knowledge of administrative methods.
    • Ability to work independently and regularly exercise judgment regarding administrative and program support details and procedures.
    • Self-starter with superior organizational skills, including the ability to prioritize, multi-task, and follow-through.
    • Excellent computer skills including experience with Microsoft programs.
    • Excellent verbal, written, and interpersonal communication skills.

    PREFERRED QUALIFICATIONS

    • Experience with project and data management systems.
    • Experience in a higher education setting.
    • Ability to work with diverse student, administrative, and faculty populations and provide a commitment to the values of diversity, equity, and inclusion in an educational setting.
    • Experience with HuskyBuy, Concur, KFS, WebFocus, PageUp, PaperSave, PeopleSoft and Slate.

    APPOINTMENT TERMS

    This is a full-time position and includes an excellent benefits package  including medical and retirement , as well as employee and tuition waivers at the University of Connecticut.

    TERMS AND CONDITIONS OF EMPLOYMENT

    Employment at the University of Connecticut is contingent upon the successful candidate’s compliance with the University’s Mandatory Workforce COVID-19 Vaccination Policy .  This Policy states that all workforce members are required to have or obtain a Covid-19 vaccination as a term and condition of employment at UConn, unless an exemption or deferral has been approved. 

    Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

    TO APPLY

    Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #495972 to upload a resume, cover letter, and contact information for three (3) professional references.

    This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 10, 2022. 

    All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

    The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.


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