Position TitleProgram Specialist - COVID-19 Vaccine (Short-term/temporary)
DepartmentChancellor's Office DIST (DEPT)
Percentage of Full Time37.5 hours/week - 100%
FLSANon-Exempt (accrues overtime)
Months per Yearother
If other, please specifyThrough April 30, 2022
Max Salary$36.55 (hourly)
Position TypeClassified, Temporary
Who We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan
is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The COVID-19 Vaccine Program Specialist performs professional work involved with coordinating, implementing, and supporting the district’s student vaccination attestation and COVID-19 testing programs. Under direction from the COVID-19 Health Officer, the Program Specialist is responsible for implementing, coordinating and supporting the student vaccination attestation and onsite student/employee COVID-19 testing procedures and protocols. Contact and interaction is with employees, students, and applicable contracted representatives are essential. The Program Specialist may provide support to health care students assisting with COVID-19 testing procedures.
A competent degree of judgment is required following district procedures in serving as a technical resource person for various aspects of the vaccination attestation and testing program, to ensure policy requirements are met, and to resolve problems that may arise.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Navigate, review, and request follow up information from submitted student attestation information
- Communicate with students and college personnel per procedural processes regarding vaccination attestation elements
- Support COVID-19 Health Officer in review processes for student medical exemption requests
- Administer and support COVID-19 testing procedures and protocols for employees and students
- Document essential elements required for the student attestation process
- Document essential elements required for the student and employee COVID-19 procedures
- Maintain confidentiality of information following FERPA and HIPAA regulations
- Use a variety of computer software platforms to administer, monitor, and support student COVID-19 attestation and student and employee testing procedures
- Perform other related duties as assigned
- Bachelor’s degree with some demonstrated knowledge/experience related to healthcare OR an Associate degree from an accredited institution in a healthcare related field AND applicable credentials and/or licensure OR an equivalent combination of education and experience
- Demonstrated skills in communicating effectively, constructively, sensitively, and respectfully with people at various levels within organizations who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds
- Demonstrated skills in written and oral communication
- Skill in the use of computer software platforms to manage health care data and facilitate and monitor COVID-19 testing
- Demonstrated skill in working as part of a small collaborative team
Knowledge, Skills and Abilities
- Skill in the use of a variety of computer software applications to access, review, monitor, and prepare data for reports
- Skill in written and oral communication
- Skill in respectful, sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups and abilities
- Ability to work collaboratively and effectively as part of a team
- Ability to work effectively through applicable procedures and direction of supervisor
- Ability to exercise good judgement and discretion in handling sensitive or confidential information
This classification requires attention to details; oral and written communication; data interpretation; visual acuity and comparison; tact, patience, confidentiality, and sensitivity; manual dexterity; good listening and memory; and adaptability and flexibility in order to perform the essential functions.
Due to the temporary nature of this position, benefits are not included.
First Review Date11/19/2021
Open Until FilledYes
Special Instructions Summary
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
Raymond Hernandez, MPH, RRT, NPS
SMCCCD COVID-19 Health Officer
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD
) 2021 Annual Security Report (ASR
), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD
; and on public property within, or immediately adjacent to and accessible from SMCCCD
. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 Annual Security Report
is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.