We are seeking a Sr. Financial Manager to work under the Assistant Administrator with dotted line accountability to the Program Directors. This position will oversee all financial activities including the clinical practice, if applicable, for 1-2 Disease Programs within the Department of Oncology. The total book of business will average $35M annually. This position will provide senior leadership with financial reports and the overall financial management necessary for sound fiscal operation of the program, clinical practice and research enterprise. The position will be an integral part of the management of the programs; and will develop and implement appropriate financial controls. 

Specific Duties & Responsibilities

• Directs and participates in the development of sponsored, service center, clinical and general funds budgets and budget narratives in support of the Programs assigned.
• Directs and participates in the gathering, analyzing, summarizing, and preparation of financial plans, budgets, cash flow projections, pipeline analyses, and operating forecasts.
• Develops and proposes solutions to financial concerns.
• Meets with Directors to determine final resolution and ensures timely implementation of solutions.
• Reviews financials on a monthly basis, assessing cash burn rates, funding requirements, sub-awards, and contract cash and financial commitments.
• Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required.
• Monitor actual expenditure levels against budgets and obligations.
• Make budget adjustments, and other cost improvement measures, as required.
• Coordinate the preparation of and interpret monthly and quarterly financial reports for Program and management’s review.
• Provide ad-hoc reports to clients as requested.
• Develop financial report formats for forecasting, trend and results analysis.
• Direct the annual budgeting process for assigned Programs. Prepare detailed annual budgets for Programs.
• Oversees day to day functions of Programs to include non-sponsored and sponsored accounting, payroll, account close out and FSR preparation.
• Interpret financial transactions and events for non-financial staff.
• Participate in Program development and technical strategic planning.
• Develop financial policies and procedures, training materials and training program, and deliver to program staff.
• Partner with Faculty and Staff in the development of accurate and sound budgets that may include but are not limited to salaries, benefits, research expenses, student expenses, tuition expenses, sub-contracts, equipment, patient care/costs, startup costs, IRB costs, maintenance costs and other expenses as deemed appropriate.
• Provide guidance and recommendations on compliance with applicable grant terms and conditions. If necessary, contact the appropriate content expert for guidance and or interpretation.
• Liaison with external administrative offices including, but not limited to SOM Business Office, Sponsored Projects Shared Services, Accounts Receivable, Billings, Accounts Payable, etc. to ensure that required policies and procedures are followed. Provide instruction and answer questions relating to procedures and serve as liaison between administrative offices.
• On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and /or quality of service within the department.
• Key focus on customer service, timely and appropriate communication; and meeting deadlines.
• Ability to work within fixed deadlines and manage multi-task high volume of complex workload requirements.
• Assures IRB and animal protocol approval is current and appropriate human subject compliance training has been completed by key personnel.
• Coordinates financial management of large multi-center proposals, standard sponsored grants, specialized fellowships, research contracts and or research clinical trials ensuring that all applicable direct and indirect cost rates are applied.
• Manages effort reporting for the programs ensuring all deadlines are met and cost sharing is completed appropriately.
• Minimize the total amount of cost overruns/small balance transfers by proactively identifying accounts that will need additional review to prevent/eliminate overspending.
• Ensure position budgeting workbooks are developed and up to date for all faculty in every department.

Financial/Reporting Responsibilities

• Key player in financial management including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data.
• Facilitate and or produce specialized sponsored research/project reports utilizing institutional and or departmental systems (Access, Excel, Hopkins One, SAP etc.).
• Provide guidance and oversight that all funds are being used in compliance with University and award/contractual/restricted gift guidelines.
• Key contact for Sponsored Project Shared Services as part of the grant/contract fiscal reporting processes – annual and final. including the grant/contract closeout and Financial Status Reporting process.
• Complete financial/operations reports/updates.
• Ensure that all salary support for faculty and staff is cleared from the departmental default account monthly.
• Provides monthly, periodic and or ad-hoc financial reporting.
• Communicates notable sponsored programs regulation changes.

Operational/Management

• Completes special assignments/projects as assigned.
• On-going participation in workflow development and retooling.
• Attends and participates in team, 1-on-1 meetings and other department/program meetings as requested.
• Attends at least two JHU professional/skill development courses a fiscal year.

Supervision of Others

• Responsible for the oversight of one financial analyst.

• Bachelor's Degree in Finance, Accounting, Business or another related field.
• Five years of related progressively more responsible financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing and controlling the monetary resources of a department, center or unit. Requires experience working on a complex budget.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Master’s Degree in Finance, Accounting or Business.
• Experience with Johns Hopkins University financial accounting system (SAP) strongly preferred.
• JHU Finance and Hopkins One experience strongly preferred.

Classified Title: Sr. Financial Manager 
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 - $149,800 Annually ($117,700 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00pm 
Exempt Status: Exempt 
Location: Remote 
Department name: SOM Onc Financial Management  
Personnel area: School of Medicine