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ADMINISTRATIVE ASSISTANT III-VICE PRESIDENT OF OPERATIONS
Job Description
Job Title- ADMINISTRATIVE ASSISTANT III-VICE PRESIDENT OF OPERATIONS
Position Status- Full Time
Classification Title- Grade 105
Work Location- Main Campus-3600 N. Garfield, Midland, TX
Job Summary- Coordinate with IT Infrastructure, Facilities, Grounds, and Fleet to input and maintain asset inventory. Responsible for the operation of the Vice President’s office and providing administrative support to the Vice President of Operations.
Required Qualifications
- High School diploma or equivalent and two years of clerical and general office experience; or Associate Degree or equivalent (60 college credit hours)
- Customer service focus
- Ability to work independently and collaborate within a team environment
- Computer literacy to include proficiency with office computer applications, including Windows, Microsoft Office Suite, College ERP systems, Adobe Acrobat, etc.
- Proficiency in Microsoft Word, Excel, and Outlook
- Knowledge of general office equipment
- Excellent written and verbal communication skills
- Great public relations skills
- Organizational skills, process-oriented, and attention to detail
- Ability to maintain confidentiality
- Must be able to multitask with the ability to meet deadlines
- Must possess a valid Texas Driver’s license, good driving record, and be insurable on Midland College’s insurance policy
Preferred Qualifications
- Prior clerical and general office experience in a school or college administration setting
- Data entry experience
- Experience working with budgets
- Experience with imaging software, indexing documents, and SharePoint
Essential Functions
- Assist the Vice President of Operations with general office duties, including receptionist, telephone communication, and public contact
- Responsible for the operation of the Vice President’s office, including the management of resources: budget, purchasing and account management, supplies, equipment replacement, office scheduling, file maintenance, meetings, travel arrangements, reconciliation, and payroll
- Liaison with vendors and IT Infrastructure leadership to assist campus staff with equipment specs, product quotes, and individual installation requirements
- Order supplies and equipment, which includes preparing purchase orders, invoicing, and record keeping, as well as maintaining office equipment and supplies
- Maintain a calendar and manage licensure, equipment maintenance, and subscription renewals
- Coordinate with IT Infrastructure and Facilities leadership to develop and maintain asset inventory, including adding new equipment to the inventory system and completing proper transaction records for IT equipment
- Coordinate with IT Infrastructure and Facilities to help maintain and monitor IT inventory system
- Coordinate IT hardware ordering for campus
- Coordinate special events (prepare work requests for room reservations, setups, food service menus, RSVPs, etc.).
- Prepare requisitions for the department
- Serve on college committees as requested
- Other duties as assigned
Physical Demands
- Must be able to remain in a stationary position 50% of the time
- Must be able to sit or stand for long periods of time
- The person in this position needs to move or drive to other locations on and off campus
- Frequently moves equipment or paperwork weighing up to 50 pounds
- Must be able to remain in a stationary position 50% of the time
- Use of manual dexterity
- Repetitive use of a keyboard at a workstation
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Duties indoors and some outdoors
- Ability to work extended hours, nights, weekends, and holidays as needed
Security Sensitivity- All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary- $22.33 per hour
Max Salary- $22.67 per hour
Posting Number- P01284S2016
Open Date- 09/16/2024
Position Available- Immediately
Special Instructions to Applicants
EEO Statement
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