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Administrative Assistant II
Job Description
Position Number:
129587Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
22-Nonexempt, Contingent 2Applicant Search Category:
StaffUniversity Authorized FTE:
1.0Unit:
VPSA-UHC-Health Education SumHiring Range Minimum:
40609Hiring Range Maximum:
48731Benefits Summary
Top Benefits and Perks:Contingent II Benefits Summary
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The purpose of the position is to provide administrative assistance to the University Health Center (UHC) and specifically the administrative and project-based needs of the Health Promotion and Wellness Services Unit, Faculty and Staff Assistance Program, Occupational Health, Physical Therapy and Registration related services. Additionally, the Administrative Assistant would enhance the customer service experience of our patients, clients and visitors, serving to direct patient/clients/visitors.
Minimum Qualifications:
Education:
High School Diploma or GED.
High School Diploma or GED.
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency
Required Knowledge, Skills, and Abilities:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Detail-oriented and able to work on multiple projects simultaneously; must have the ability to follow through and complete tasks with minimal supervision.
- Excellent customer service and interpersonal skills are essential.
- Excellent organizational and clerical skills.
- Skilled in operating office equipment; in managing filing systems; in maintaining confidentiality and handling sensitive matters with discretion and tact; and in interacting with students, faculty, and staff at all levels in a courteous and efficient manner.
- A high level of professionalism.
- Able and willing to adapt to change quickly. Adaptability and willingness to learn new tasks and procedures.
- Willing to learn Electronic Medical Records systems to assist with appointment scheduling.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace. - Experience using social media and other communication platforms is desirable.
Additional Information:
Essential Duties and Responsibilities
Essential Duty/Responsibility (1): | Under general supervision, provides secretarial and administrative assistance to key UHC leadership as needed. Regularly handles matters of a highly confidential or sensitive nature.
Percentage (1): | 10%
Essential Duty/Responsibility (2): | Administrative: Answering phone calls and scheduling meetings, interviews, workshops, and appointments (including occasional clinic appointments for patients as needed).Arranging travel and conference events; greeting visitors/patients on the ground floor of the UHC (Health Promotion and Wellness Services, Faculty Staff Assistance Program, Occupational Health, Physical Therapy), directing them to locations as appropriate; Reviewing and reporting copier utilization; Reserve conference rooms, prepare rooms for meetings/events/programs, Take meeting minutes for various committees and direct patient feedback to the appropriate Executive Committee member.
Percentage (2): | 20%
Essential Duty/Responsibility (3): | HPWS Departmental Administrative Support. Communicating with vendors/partners/participants and submitting financial reports.
Percentage (3): | 15%
Essential Duty/Responsibility (4): | Assist with projects and programs across various topic areas, including health promotion; responsibilities will include staffing events and fulfilling requests to support these initiatives. Preparing for programs/events (e.g., cart preparation, ordering marketing materials, preparing marketing materials, etc.);
Communications Support:Support internal and external communications, including social media, website, and UMD App UHC Module.
Percentage (4): | 40%
Essential Duty/Responsibility (5): | Assist other UHC departments as needed. Other assigned duties.
Percentage (5): | 15%
Essential Duty/Responsibility (1): | Under general supervision, provides secretarial and administrative assistance to key UHC leadership as needed. Regularly handles matters of a highly confidential or sensitive nature.
Percentage (1): | 10%
Essential Duty/Responsibility (2): | Administrative: Answering phone calls and scheduling meetings, interviews, workshops, and appointments (including occasional clinic appointments for patients as needed).Arranging travel and conference events; greeting visitors/patients on the ground floor of the UHC (Health Promotion and Wellness Services, Faculty Staff Assistance Program, Occupational Health, Physical Therapy), directing them to locations as appropriate; Reviewing and reporting copier utilization; Reserve conference rooms, prepare rooms for meetings/events/programs, Take meeting minutes for various committees and direct patient feedback to the appropriate Executive Committee member.
Percentage (2): | 20%
Essential Duty/Responsibility (3): | HPWS Departmental Administrative Support. Communicating with vendors/partners/participants and submitting financial reports.
Percentage (3): | 15%
Essential Duty/Responsibility (4): | Assist with projects and programs across various topic areas, including health promotion; responsibilities will include staffing events and fulfilling requests to support these initiatives. Preparing for programs/events (e.g., cart preparation, ordering marketing materials, preparing marketing materials, etc.);
Communications Support:Support internal and external communications, including social media, website, and UMD App UHC Module.
Percentage (4): | 40%
Essential Duty/Responsibility (5): | Assist other UHC departments as needed. Other assigned duties.
Percentage (5): | 15%
Job Risks
Occupational Related Bloodborne Pathogen Exposure , Respiratory ProtectionPhysical Demands
Usual demands of an office environment with some bending, stooping, and lifting less than 25 lbs. Potential exposure to communicable disease by virtue of working in a healthcare facility. This is an in-person position that requires working primarily in the office.
Posting Date:
06/27/2024Closing Date:
07/11/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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