Operations Specialist
Job Description
Full job description
Operations Specialist
100% in person - Sacramento Office, Must reside in California
We are seeking a Operations Specialist to join FoundationCCC in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future.
WHAT YOU’LL DO
This position is responsible for supervising the administrative, facilities, and IT support requirements of all Foundation locations. Under the direction of the Office Operations Manager and working closely with the Director of Strategic Business Operations, the Operations Specialist will be responsible for ensuring smooth and efficient day-to-day operations of the Foundation.
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Oversees the activities and operations of the administrative services function which includes procurement, facilities management, office equipment, vendor relations, administrative support and reception, parking, event planning, emergency response, and phone and mail services.
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Oversees the coordination of conference room schedules and maintenance of conference room spaces between meetings, includes coordinating with IT for conference room technology needs.
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Knowledge of, or willingness to learn about, the audio-visual equipment utilized in various meeting spaces.
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Maintains and manages relationships with all vendors/suppliers.
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Serves as liaison between the Sacramento and remote offices to ensure effective and efficient delivery of administrative services.
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Serves as point of contact for visitors and guests of the Foundation, Chancellor’s Office and internally for colleagues visiting the office.
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Supervises office purchases, manages department expense reports, and participates in the budgeting process for office spending.
ATTRIBUTES FOR SUCCESS
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Relevant BA/BS, equivalent work experience, or a combination of both.
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Minimum of one (3) + years of general professional office experience preferred.
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Minimum of one (1) + years of personnel management/supervisory experience.
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Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships
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Ability to interrupt ongoing work to respond to inquiries and issues
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Capacity to prioritize and accomplish multiple tasks simultaneously on time in a fast-paced environment
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We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
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Our work holds great weight and responsibility, and the opportunity to impact the lives of millions
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Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
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FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency
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Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more
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We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall
WHAT WE OFFER
FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.
Benefits
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Competitive compensation, generous PTO, holidays
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Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
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CalPERS retirement program and optional 403(b) and 457 Retirement plans
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Tuition reimbursement
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Public Service Loan Forgiveness certified employer
To see the full job description and to apply, please go to our Careers page at
https://foundationccc.wd1.myworkdayjobs.com/en-US/fccc-careers
Budgeted Annual Salary Pay Range:
Final salary and rates are based on education, experience, skills relevant to the role, and internal equity
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