Controller
Job Description
Position Summary: The Controller is primarily responsible for the total financial affairs of the university, department, and programs. Additional responsibilities will include translating the actions of past, present, and proposed information into meaningful and relevant reports for use in management. Provide direct support to the CEO/President: Developing a budget or financial plan for an organization, organizational unit, program, or expenditure/cost center. Evaluating procurements to ensure compliance with funding, legal, and program requirements. Monitoring expenses against budgets to identify potential overruns and excesses. Recording and analyzing financial data and transactions for legality, appropriateness, and accuracy. Key resource to identify and implement process improvements as they arise: including regular evaluation of our accounting system, suggestions to improve efficiency with it and the expectation to implement those suggestions.
Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Duties and Responsibilities:
Duties included but are not limited to the below list:
Accounting
1. Provide overview of A/R & A/P’s daily batch postings for sales, revenue, and payment transactions into accounting system.
2. Prepare daily cash reporting to CEO/President for all cash receipts and accounts payable transactions.
3. Bank account reconciliations, including merchant transactions, and other account reconciliations.
4. Run monthly review meetings with the Director of HR, Accounting Team, and the CEO/President; review current projects to ensure invoices and vendor costs are being properly applied; propose revenue and cost adjustments needed for accurate monthly numbers.
5. Prepare or review month-end reconciliations to support the monthly closing process.
6. Preparation of monthly, quarterly, and annual financial statement reconciliations, roll-forwards and schedules for financial reporting and audit purposes.
7. Manage monthly P&L reporting.
8. Prepare division P&Ls and other internal division reporting to help inform decision making.
9. Follow up all vendor contracts and renewal dates.
10. Prepare and facilitate the annual audit process.
Financial Analysis & Strategic Support
1. Preparation of regular presentations to senior management that provide a narrative to illustrate the performance of the business.
2. Manage the development of Budgeting, Financial Forecasting, Operating Plans and Modeling tools in collaboration with CEO/President.
3. Regular reviews of key revenue & expense categories, clearly identifying trends and key drivers of changes
4. Lead annual budgeting process along with quarterly re-forecasting process.
5. Manage the Facilities Operations Coordinator with identifying contractors/vendors, identifying needs for renovations, ask for quotes, and report to the CEO/President.
General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective, and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations, and guidelines as they relate to this position.
Education and Experience Requirements:
Masters in accounting or Finance or related field. 5 years’ experience in Accounting or Accounting-related fields. CPA or working towards it. Working knowledge of Excel and QuickBooks.
To ensure the health and safety of our community, BAU requires COVID-19 vaccinations for faculty and staff.
Knowledge, Skills, and Abilities:
Knowledge of and ability to follow college policies and procedures.
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications.
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Consideration of the relative costs and benefits of potential actions to choose the most appropriate one.
Knowledge of the proper operation of and the ability to use personal computers and standard office equipment.
Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner.
Ability to relate to a diverse population and to maintain composure when faced with difficult situations Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail.
Ability to work independently while contributing to team environment.
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes.
Ability to establish and maintain effective working relationships with department staff, students, and the public.
Ability to read and interpret policies related to academic programs and student requirements for participation in various programs.
Work Environment: Work is primarily performed under general supervision in an office setting with appropriate climate control. Travel, early morning, evening, and weekend work may be required.
Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally, and all other sedentary criteria are met
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability, and creative problem-solving skills are important.
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights for any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Duties and Responsibilities:
Duties included but are not limited to the below list:
Accounting
1. Provide overview of A/R & A/P’s daily batch postings for sales, revenue, and payment transactions into accounting system.
2. Prepare daily cash reporting to CEO/President for all cash receipts and accounts payable transactions.
3. Bank account reconciliations, including merchant transactions, and other account reconciliations.
4. Run monthly review meetings with the Director of HR, Accounting Team, and the CEO/President; review current projects to ensure invoices and vendor costs are being properly applied; propose revenue and cost adjustments needed for accurate monthly numbers.
5. Prepare or review month-end reconciliations to support the monthly closing process.
6. Preparation of monthly, quarterly, and annual financial statement reconciliations, roll-forwards and schedules for financial reporting and audit purposes.
7. Manage monthly P&L reporting.
8. Prepare division P&Ls and other internal division reporting to help inform decision making.
9. Follow up all vendor contracts and renewal dates.
10. Prepare and facilitate the annual audit process.
Financial Analysis & Strategic Support
1. Preparation of regular presentations to senior management that provide a narrative to illustrate the performance of the business.
2. Manage the development of Budgeting, Financial Forecasting, Operating Plans and Modeling tools in collaboration with CEO/President.
3. Regular reviews of key revenue & expense categories, clearly identifying trends and key drivers of changes
4. Lead annual budgeting process along with quarterly re-forecasting process.
5. Manage the Facilities Operations Coordinator with identifying contractors/vendors, identifying needs for renovations, ask for quotes, and report to the CEO/President.
General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective, and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations, and guidelines as they relate to this position.
Education and Experience Requirements:
Masters in accounting or Finance or related field. 5 years’ experience in Accounting or Accounting-related fields. CPA or working towards it. Working knowledge of Excel and QuickBooks.
- Proven experience as CFO, finance officer or relevant role
- In depth knowledge of corporate financial law and risk management practices
- Experience with preparation and facilitation of audit process
- Excellent knowledge of data analysis and forecasting methods
- Proficient in the use of MS Office and financial management software
- Ability to strategize and solve problems
- Strong leadership and organizational skills
- Excellent communication and people skills.
To ensure the health and safety of our community, BAU requires COVID-19 vaccinations for faculty and staff.
Knowledge, Skills, and Abilities:
Knowledge of and ability to follow college policies and procedures.
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications.
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Consideration of the relative costs and benefits of potential actions to choose the most appropriate one.
Knowledge of the proper operation of and the ability to use personal computers and standard office equipment.
Monitor/Assess performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner.
Ability to relate to a diverse population and to maintain composure when faced with difficult situations Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail.
Ability to work independently while contributing to team environment.
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes.
Ability to establish and maintain effective working relationships with department staff, students, and the public.
Ability to read and interpret policies related to academic programs and student requirements for participation in various programs.
Work Environment: Work is primarily performed under general supervision in an office setting with appropriate climate control. Travel, early morning, evening, and weekend work may be required.
Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally, and all other sedentary criteria are met
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability, and creative problem-solving skills are important.
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights for any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
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