Administrative Assistant to the Institute on Disability Director
Job Description
Operating Title
Administrative Assistant to the Institute on Disability DirectorLong Classification Title
Senior Administrative AssistantCampus Location
DurhamDepartment
UNH CHHS Institute on DisabilitySummary of Position
Work location for this position is Durham with occasional travel to Concord. This position may be eligible for hybrid work, with frequently required travel to UNH locations. Valid Driver’s license or ability to travel to multiple work locations as assigned.
Acceptable minimum level of education
HS or equivalentAcceptable minimum years of experience
7-10 yearsPosting Number
PS4470FY24Other minimum qualifications
2. Advanced computer skills, including complex word processing, email, spreadsheets, database management, use of search engines, keyboarding skills, and other software applications as required by hiring department.
3. Effective written and oral communication skills.
4. Supervisory skills.
5. Experience in public and employee facing relations, grant funded programs, marketing and telecommunications or publications as specified by department.
6. Organizational skills with attention to priority setting.
7. Ability to establish and maintain effective working relationships with faculty, staff, students and the general public on behalf of the IOD and the IOD director.
8. Demonstrated time management skills and ability to meet deadlines.
9. Ability to maintain confidentiality.
10. Knowledge and experience with Microsoft Office (Word, Excel, PowerPoint, Access).
Additional Preferred Qualifications
2. Ability to communicate with diverse audiences and partners.
3. Ability to anticipate needs for future meetings, activities, and events.
4. Strong coordination skills and ability to multi task.
5. Problem solving and decision making skills.
6. Demonstrated proactivity and self direction.
7. Outstanding interpersonal skills.
8. Experience in a college/university work environment.
9. Experience working on grant and for funding proposals.
10. Understanding of and interest in people with disabilities.
11. Commitment to the inclusion of people with disabilities.
12. Experience with collaboration via Microsoft OneDrive, SharePoint and Teams.
Salary Information
Quicklink for Posting
https://jobs.usnh.edu/postings/59976Percent Time Information (FTE)
1.00Grade
12EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
Posting Date
04/04/2024Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
Grant FundedDrivers License and Physical Requirements. Please check all items that apply.
Valid Drivers License and Safe Driving RecordDuty/Responsibility
- Provide overall coordination of the Director’s schedule including regular meetings to review meeting requests, preparation of materials, and outreach within IOD, CHHS, UNH and external partners.
Duty/Responsibility
- Provide administrative assistance, such as writing and editing e-mails, drafting documents, and preparing communications on the director’s behalf.
Duty/Responsibility
- Develop and maintain positive working relationships with staff (IOD and within UNH), state and national partners and other stakeholders.
Duty/Responsibility
- Draft organization related reports, and other documents such as reports to the Dean, AUCD, and other UCED related documents.
- Conduct research and compile data/statistics for reports, charts, and graphs.
Duty/Responsibility
- Manage the Director’s & Associate Director’s calendar, including making appointments (via teams, zoom etc.) and prioritizing the most sensitive matters.
Duty/Responsibility
- Manage, coordinate, and arrange the Director’s & Associate Director’s travel and travel-related activities including hotel booking and air and ground transportation.
- Hold a P-card and maintain accurate P Card documentation and reporting and utilize U-Shop for purchases as needed.
Duty/Responsibility
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with faculty, staff, and UNH HR.
Duty/Responsibility
- Create and prepare documents, such as grant proposal sections, agendas, presentations, grant and non-grant reports, correspondence, track and follow up on identified “to do” tasks by using Microsoft Office and/or other required software.
Duty/Responsibility
- Manage and support electronic notes and files related to IOD Director activities including (but not limited to) grants, contracts, personnel, meetings, etc.
Duty/Responsibility
- Other duties as assigned.
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