Senior Administrative Analyst
Job Description
Posting Summary
Posting Type
Wide Distribution
Department
Budget
Campus
Ocean Campus (previously Gough)
Location
50 Frida Kahlo Way, San Francisco 94112
Job Category
Classified
Salary
(Steps 1 – 5) $43.44 – $52.81 Hourly; $90,369.00 – $109,852.00 Annual.
Appointment Type
Classified - Provisional
Full Time/Part Time
Full Time
Hours/Week
40 hours/week
Appointment Schedule
Full Fiscal Year (260 Days)
(STO) School Term/Summer enter number of days
Bilingual Position
No
Special Conditions
Start Date
End Date
Position Description
One (1) Classified Temporary – Provisional full-time (40 hours), full year position.
Classified Temporary – Provisional. This recruitment will result in a Temporary Provisional ( TPV ) appointment. This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.
Under the general direction of the Vice Chancellor, Finance and Administration, the 1823 Senior Administrative Analyst will plan, organize, lead and/or participate in complex sensitive and detailed analytical work in the areas of budget, fiscal, and administration of District operations and policies. The Senior Administrative Analyst will primarily serve as lead analyst for the budget department.
NOTE : This position is designated Confidential and is not represented by a bargaining unit.
Job Duties
1. Research, analyze, and make operational recommendations and act as the lead budget analyst.
2. Provide training and support to budget managers and their analysts in reviewing reports and accounting records to determine if allocated funds have been spent as specified.
3. Develop, coordinate, monitor and manage through budget managers and analysts’ position control budgets for all District departments.
4. Analyze trends in budget expenditures and revenues; prepare financial/statistical reports for management and other funding agencies both Restricted and Unrestricted. Assist in the monitoring of budgets, budget reporting and interpretation of budget-related documents.
5. Plan and perform financial analyses including forecasting, revenue and expense projections, preparing reports with financial recommendations and appropriate supporting documents relative to those funds under management by this position; may assist in the preparation for audit schedules and financial statements.
6. Assist with the analysis and implementation of program review and institutional planning requirements; advise and provide operational budget revisions and identify resources to facilitate planning requirements.
7. Analyze existing and proposed administrative policies and procedures as well as organizational problems; identify administrative problems and determine methods of analysis; prepare executive level summary reports based on studies.
8. Provide technical guidance and resources District wide for Argos OLAP reporting systems relating to budget and fiscal planning and application.
9. Lead and provide directions to a team of budget, payroll or accounts payable personnel to accomplish various operational tasks necessary to meet institutional planning, forecasting, and fiscal objectives.
10. Supervise the coding of accounts payable, personnel /non-personnel budget funding, operational check processing, chart of account maintenance and monitoring of BANNER grants module including the establishment and maintenance of location codes for all expenditures.
11. Develop budget-related procedures and update the chart of accounts and relationship of organization, account, and program codes.
12. Additional related duties as assigned.
Minimum Qualifications
1. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR
2. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR
4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A.
SUBSTITUTION : Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.
B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.
Desirable Qualifications
1. Experience with complex, sensitive and detailed analytical work in budgetary, financial, and fiscal policy.
2. Demonstrated knowledge of principles of budgets and accounting principles.
3. Familiarity and understanding of complex financial computerized systems.
4. Strong mathematical background with excellent analytical skills.
5. Ability to establish and maintain effective working relationships.
6. Ability to advise and provide interpretation to others on how to implement the various procedures and standards to specific situations involving the evaluation of information against measurable criteria.
7. BANNER Finance System and BANNER Argos Reporting Tool.
8. Excellent written and oral communication skills.
Benefits
1. Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full year (260 days/year) work schedules are granted, as paid days off, the days between Christmas and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only ( STO ) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreements between the employee and supervisor. Eligible school-term-only ( STO ) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.
2. New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund ( RHCTF ).
Application Procedure
To be considered for this position, the following material must be submitted by the filing deadline. Applications filed without the required documents will be rejected.
NOTE : THE EMPLOYMENT HISTORY PORTION OF APPLICATION MUST BE COMPLETED .
1.Completion of online application (start by clicking on “Apply for this job” button at the top of this page); AND
2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND
3. A current resume summarizing educational background and related work experience; AND
4. Educational Verification as stated below: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.
Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver request will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.
ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/ EEO / ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.
Selection Procedure/Conditions of Employment
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.
New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.
EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS / HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/ EEO / ADA Compliance Officer at (415) 452-5053.
Posting Detail Information
Posting Number
CS00223P
Job Open Date
12/14/2023
Application Review Date
01/02/2024
Job Close Date
01/02/2024
Open Until Filled
No
Contact
Linda Wu, Int. Sr. Director of Budget & Accounting
Contact Phone/Extension
510-318-2802
Contact Email
lwu@ccsf.edu
Special Instructions to Applicant
To apply for this position, applicants must apply on the City and County of San Francisco Department of Human Resources job website.
CLICK HERE TO APPLY FOR THIS POSITION ON THE CITY AND COUNTY OF SAN FRANCISCO JOB WEBSITE .
- PLEASE NOTE THAT CITY COLLEGE of SAN FRANCISCO WILL BE CLOSED FOR WINTER BREAK 12/26/2023 – 1/1/2024.
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