• Support with the new hire and rehire process steps, including but not limited to, review all HR and Payroll paperwork with new faculty employees and staff (as needed); ensure accurate and timely completion of all such paperwork; accurately answer questions regarding forms and policy.
• Accurately and timely enter and verify newly hired faculty employment records are created in Workday and Peoplesoft.
• Ensure timely submission of Payroll related paperwork to the Payroll department for all faculty and staff (as needed) employees.
• Review and monitor the I-9 Everywhere portal to ensure all faculty and staff (as needed) I-9 documents are completed within the required compliance time frame.
• Provide Payroll with a copy of the I-9 form and documents for all faculty employees who are an “alien authorized to work”.
• Ensure all hired faculty with their highest degree from an international institution complete the foreign transcripts evaluation by a member of National Association of Credential Evaluation Services (NACES).
• Ensure all newly hired faculty employees have accurate and signed employment agreements on file; ensure faculty employee receives a copy of their agreement; answer questions regarding agreement provisions.
• Create and file each newly hired faculty member’s physical/electronic Personnel File and ensure specific documents are uploaded into the Workday worker profile.

• Facilitate the Spring and Fall part-time Instructor annual raise process to include gathering the raise recommendations from each Department, submitting recommendations for final approval and communicating approved raises to each Department Director.
• Support with the request and approval process for compensation changes that are not part of the Spring & Fall raise process, including entering in Workday and generating/issuing the updated faculty employment agreement if requested by faculty member.
• Assist with final checks and return of company property for all employment separations.
• Communicate with Academic Departments regarding pending and approved part-time Faculty requests, including compensation changes, class assignment/schedule changes, etc.
• Conduct monthly audits of part-time faculty DAT & Mid-point Review timesheet entries in collaboration with Academic Departments and the DAT & Mid-point Review administration staff.
• Monitor and follow-up on expiring employment authorizations for all faculty employees and notify management as needed.

• Ensure employees are properly informed of their rights, company policies and procedures in a timely manner.
• Conduct annual audits for all active faculty personnel files to ensure all files are accounted for and in the correct location.
• Conduct audits for all active I-9s of part-time Instructors to ensure compliance.
• Maintain confidentiality regarding disclosed health matters and protected health information in compliance with HIPAA regulations
• Must understand and appropriately apply rules, laws and policies to support the Human Resources Department

• Maintain all faculty employee personnel files, confidential files, and termination files; ensure all faculty employee documents are filed appropriately and in a timely basis.
• Monitor, respond to and distribute emails in the Faculty@ email inbox.
• Open, scan and forward all mail received while on site when needed.
• Audit onboarding email templates and new hire packets each semester for accuracy and make recommendations for updates to the Director of Human Resources.
• Maintain and update all Faculty documents, policies, etc. on Sharepoint as necessary.
• Support the Director of Human Resources with processing the notification letters for Course Builders when their Independent Contractor agreement ends early.
• Assist with final checks and return of company property for all faculty employment separations.
• Provide daily HR General phone line support when needed.
• Perform other duties as assigned

• Desire to work in Human Resources in a fast-paced environment.
• Strong administrative customer service skills.
• Ability to absorb and learn new processes and procedures.
• Workday and HR experience is preferred but not required.
• Proven ability to collaborate with others at all levels of the organization.
• Excellent verbal and written communication skills.
• A positive attitude and a personable approach.
• High adaptability and positive engagement with diverse populations

About Us