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Senior Manager of Annual Giving and Alumni Relations
Oakton Community College in Des Plaines, Illinois
Date Posted 09/04/2020
Admin-Alumni Associations and Services
Employment Type Fulltime
Application Deadline Open until filled


Des Plaines, IL


  • Admin - Alumni Relations

  • Admin - Development and Fundraising






Company Description:

For over 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

  • Continuing education

  • Great benefits

  • Paid winter break

  • FRIDAYS OFF during the summer

Job Description:

Basic Function and Responsibility:

Responsible for planning, organizing, and implementing comprehensive and integrated annual giving and alumni relations programs on behalf of the College and Oakton Community College Education Foundation. Constructs strategy for and leads execution of annual giving fundraising campaigns, events, and stewardship activities that create meaningful connections and build donor relationships with the college to secure, retain and grow annual support. Builds connection and grows relationship between the college and its more than 30,000 graduates and 500,000 alumni. Manages scholarship and internal granting programs to distribute donor funds to the college and students in accordance with donor designations. Serves as prospect manager for a portfolio of high impact donors with capacity to grow their annual giving impact and provide a major gift.

Characteristic Duties and Responsibilities:

  • Develop, manage and implement strategies for the Foundation's annual giving program, including campaigns related to, employee/affinity giving, direct mail, electronic/online giving, fundraising events, capital appeals, and other annual giving strategies (i.e. phonathon, crowd funding, etc).

  • Manage and execute Foundation fundraising special events, including identification of event purpose, goals, budget, sponsorship levels and acquisition, promotion, logistics, day-of-event program, and follow up.

  • Measure progress against benchmarks and make program adjustments regularly.

  • Exercise independent judgment in building and managing the development and alumni budgets, maximizing return on investment in all activities to ensure responsible and effective utilization of financial resources.

  • Manage all aspects of the Alumni Relations program that includes leading the Oakton Alumni Council, coordinating the process of identifying and tracking alumni, overseeing the targeted cultivation and solicitation of alumni; developing fundraising and friendraising events (benefits, receptions, reunions,, and the like); and ensuring strategic communication with alumni via e-newsletters, Web pages, Facebook, LinkedIn, and other vehicles as appropriate.

  • Oversee and execute the Distinguished Alumni recognition program, including determining qualifications, nomination and selection process, awards ceremony and subsequent engagement. Forward Oakton Alum to ICCTA and AACC award nomination annually.

  • Cultivate, solicit and steward a portfolio of leadership annual giving prospects and forge strong relationships to influence and maximize contributions.

  • Manage the Foundation's scholarship program, including determining overarching parameters, working with committees, communicate and collaborate with the Office of Student Financial Assistance to ensure accurate and timely awarding based on donor criteria, and to receive relevant data and awardee information for stewardship purposes with donors.

  • Manage the Foundation's internal grant and awards programs. Oversee and execute grants program related to establishing application guides, selection criteria and committee, awardee orientation and communication throughout the grant period. Coordinate with Oakton's Finance office and OCCEF Finance for spending and payment.

  • Develop and lead stewardship plan for donor recognition, including timely outreach, mailings, calls and events related to acknowledgement beyond the expected tax letter. Engage Foundation staff, college leadership and volunteer leadership in execution as appropriate.

  • Collaborate with College Relations (marketing and communication) to create marketing materials and content that align with the case for support and manage production of annual giving materials across a variety of media including print, digital and social media channels, ensuring projects meet required timelines and specifications. Includes communication and materials for fundraising and engagement efforts, such as the Annual Report, newsletters, donors and prospect electronic and print appeals, and website content. Serve as Foundation and Alumni liaison to College Relations.

  • Record call reports of donor engagement and ensure appeals and event attendance are properly recorded in the donor database, keeping meticulous records of gifts received, and provide monthly reports used to analyze fundraising strategies.

  • Volunteer management including services as staff partner for volunteer leadership committees related to the work of Alumni Relations and the Foundation, including work with committee chairs, agenda development, and creation of supporting materials.

  • Attend Foundation Quarterly Meetings, identified committee meetings, and special events. Identify donor to recognize at quarterly meetings and invite to attend. Serve on Foundation Standing Committees and provide leadership for the Educational Foundation Affiliates and Oakton Alumni Council.

  • Perform other job related duties as assigned.


Hiring Qualifications and Working Conditions:

  • A Bachelor's degree in Business, Communications, Marketing, Philanthropy, or related required or equivalent combination of education and experience is required.

  • Five years of fundraising experience is required; experience in higher education philanthropy with a CFRE preferred.

  • A high level of interpersonal and communication skills and the ability to deliver services in a fast-paced and customer-service focused environment is required.

  • Ability to interact professionally and tactfully with people of different levels of education, cultural backgrounds, and life experiences, and to exhibit an adequate level of respect to fellow employees and the College community at large.

  • Must be an impeccable, polished writer with an eye for detail.

  • Ability to utilize a keyboard to enter, retrieve, and manipulate data are required.

  • Advanced word processing (Microsoft Word preferred), intermediate spreadsheet application (Microsoft Excel preferred), and beginning presentation application (Microsoft PowerPoint preferred) skills required. Experience with Blackbaud's The Raisers Edge or other constituent relationship management software program highly desired.

  • Ability to work evenings and weekends as needed and travel between campuses and to off campus events.

  • General office environment, little or no exposure to adverse working conditions.

Physical Demands:

Mobility to move from building to building on-Campus and to visit off-Campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.

Additional Information:

Supervision Received:

Administrative supervision is received from the Chief Advancement Officer and Executive Director of the Foundation.

Supervision Exercised:

Functional supervision exercised over the Development Specialist.

HOURS: Monday - Friday 8:15 am - 5:00 pm in addition to the ability to work evenings and weekends as needed and travel between campuses and in the community to off campus events and meetings.

SALARY: $70,399

Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.

Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

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